At a Glance
- Tasks: Coordinate workshop activities and manage administrative tasks efficiently.
- Company: Join a supportive team that values your contributions and growth.
- Benefits: Competitive salary, career development opportunities, and a dynamic work environment.
- Other info: Ideal for those looking to kickstart their career in a fast-paced environment.
- Why this job: Be part of a vital role that keeps operations running smoothly and effectively.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 26000 - 30000 £ per year.
Location: Hoo, Kent
Salary: £26,000 - £30,000 per annum DOE
Overview: First Military Recruitment are currently seeking a Workshop Administrator on behalf of one of our clients. The Workshop Administrator will be responsible for the administration and coordination of workshop activities, ensuring all work in progress, timesheets, invoicing, and compliance documentation are processed accurately and efficiently. Our client strongly encourages applications from ex-military personnel; however, all candidates will be considered.
Duties and Responsibilities:
- Create and process all Work in Progress (WIP) job cards in a timely manner, including all required Health Safety documentation.
- Enter engineer timesheet data onto the system accurately and within required timescales.
- Monitor and control costs by checking timesheets, job sheets, and parts invoices.
- Invoice completed WIPs promptly, ensuring departmental performance targets are achieved.
- Maintain the workshop diary and coordinate engineer job allocations.
- Liaise with Sales and Service departments regarding refurbishment projects and short-term rental activities.
- Raise purchase orders and process goods received as required.
- Ensure inspections are completed and remain current for all applicable equipment within the depot.
- Submit holiday and sickness documentation to HR and update internal systems accordingly.
- Maintain and update spreadsheets relating to engineer Health Safety requirements.
- Receive, verify, log, and file incoming sales packs, ensuring all relevant inspections and estimates are completed.
- Maintain monthly KPI and KPA records and supporting documentation.
- Provide administrative support to the Equipment Preparation Manager.
- Carry out general administrative duties as required.
Skills and Qualifications:
- Excellent organisational and administrative skills.
- Strong attention to detail with a methodical approach to work.
- Proficient in Microsoft Office, particularly Word and Excel.
- Strong communication and interpersonal skills.
- Ability to work effectively under pressure and manage multiple priorities.
- Proactive and self-motivated approach to work.
- Previous experience in a workshop, service, engineering, fleet, logistics, or similar administrative environment would be advantageous.
Workshop Administrator in Medway employer: First Military Recruitment
At First Military Recruitment, we pride ourselves on being an exceptional employer, particularly for the Workshop Administrator role based in Hoo, Kent. Our supportive work culture fosters collaboration and growth, offering employees opportunities to develop their skills while contributing to meaningful projects. With a competitive salary and a commitment to recognising the unique experiences of ex-military personnel, we provide a rewarding environment where every team member can thrive.
Contact Details:
First Military Recruitment Recruitment Team
