At a Glance
- Tasks: Manage project documents and ensure accurate distribution and filing.
- Company: Join a leading national construction business with a focus on growth.
- Benefits: Competitive salary, company car, pension, 25 days leave, and private medical insurance.
- Other info: Exceptional career development opportunities await you!
- Why this job: Be the guardian of vital project documents and enhance your career in a dynamic environment.
- Qualifications: Experience in document control and familiarity with EDMS systems.
The predicted salary is between 35000 - 38000 £ per year.
Location: Inverness
Salary: £35,000 - £38,000
Working Hours: Monday to Friday, 37.5 hours per week
Additional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP
Overview:
First Military Recruitment is proudly working in partnership with a fantastic national construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.
Duties and Responsibilities:
- Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
- Manage documentation to be submitted to the Client’s EDMS / CDE.
- Upload documentation to Themis EDMS.
- Issue documentation to clients / subcontractors as required.
- Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access.
- Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled.
- Control the document management system including issuing document numbers in accordance with the document numbering system.
- Carry out Basic Quality Checks on Documents.
- Maintain document logs and prepare reports on document control matters as required.
- Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
- Manage hard copy when required.
- Assist other project members in correctly managing and filing hardcopy documents.
- Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead.
- Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
- Act as the guardian of all records and maintain security of sensitive documents.
- Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
- Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents.
- Assist process owners in chasing up relevant documents.
- Manage document storage process and ensure that the documents are correctly stored and transported to head office for long time storage.
- Assist the project in preparing documentation for archive as needed.
- Ensure all relevant project documentation is captured.
Skills and Experience:
- Comprehensive understanding of project administration procedures, particularly document control.
- Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (National Annex A) – document numbering.
- Computer literate (Particularly Excel and Word).
- Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site etc.).
- Basic understanding of a CDE (BIM) Environment and its implications.
- Basic understanding of Integrated Management System (IMS).
- Basic understanding of the project delivery objectives.
- Understanding of the purpose and importance of accurate document control in a commercial and assurance context.
Document Controller in Inverness employer: First Military Recruitment
Join a leading national construction business in Inverness as a Document Controller, where you will benefit from exceptional career development opportunities and a supportive work culture. Enjoy a competitive salary, generous annual leave, and additional perks such as a company car or allowance, private medical insurance, and a pension scheme matched up to 8%. This role not only offers a chance to grow professionally but also to be part of a dynamic team dedicated to excellence in project management.
Contact Details:
First Military Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Inverness
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend having a few examples ready that showcase your document control skills and how you've handled challenges in the past.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you're genuinely interested in the role and helps keep you on their radar.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Document Controller in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant software you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. We love seeing enthusiasm and a personal touch.
Showcase Relevant Experience:When detailing your work history, focus on experiences that relate directly to the duties listed in the job description. We want to know how you've managed documentation and ensured quality control in past roles.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at First Military Recruitment
✨Know Your Document Control Processes
Make sure you brush up on your understanding of document control processes, especially ISO 19650. Be ready to discuss how you've applied these in past roles, as this will show your familiarity with the requirements of the job.
✨Familiarise Yourself with EDMS
Since you'll be working with systems like Themis or Projectwise, it’s a good idea to get comfortable with these platforms. If you can, try to demonstrate your experience with similar systems during the interview to highlight your tech-savviness.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific document control scenarios. Think about past experiences where you managed documentation effectively and be ready to share those stories, focusing on your problem-solving skills.
✨Show Your Attention to Detail
As a Document Controller, attention to detail is crucial. During the interview, emphasise your ability to maintain accurate records and logs. You might even want to bring examples of reports or logs you've created in previous roles to showcase your meticulousness.
