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For Companies At a Glance
- Tasks: Create job cards, manage invoicing, and support the service team.
- Company: Join a top-rated workplace known for its supportive culture.
- Benefits: Birthday off, 23 days leave, wellness programmes, and career progression.
- Why this job: Be part of an award-winning team and make a real impact.
- Qualifications: Basic computer skills and a proactive attitude are essential.
- Other info: Full training provided with opportunities for personal development.
Location: Reading
Salary: £26,440 per annum
Hours: Mon – Fri - 40 hours. 9am – 5.30pm. Full-time, Permanent
Overview
First Military Recruitment are currently seeking an Administrator on behalf of one of our clients. Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities for the Administrator:
- Job card creation and good working relationship with workshop and technicians.
- Taking a defect to a job card / technician time clockings / parts issue and then invoicing.
- Retail invoicing to end customer accounts including fleet companies as required.
- Progression to Daimler Truck Service Contract / Warranty invoicing / claim processing (training will be provided).
- Weekly out of contract cost consolidation invoicing to managed fleet.
- General admin duties and general support to the service team with day-to-day tasks.
- Resolving invoice queries with suppliers to ensure quotations are accurate and cost effective.
- Chase all outstanding purchase orders to ensure supplier invoices associated works are approved.
- Point of contact for general enquiries with our customers in the admin office.
Skills and Qualifications for the Administrator:
- Basic product knowledge and strong overall computer literacy.
- Experience using Keyloop / Kerridge or similar dealership management systems (desirable but not essential).
- Confidence working with invoicing, administration, or customer service tasks in a fast‑paced environment.
- The ability to communicate clearly and professionally at all levels — from technicians and suppliers to customers and internal teams.
- Full training and support will be provided to help you meet objectives and progress within the role.
- High attention to detail — particularly when creating job cards, processing invoices and resolving queries.
- Proactive and organised, with the ability to manage multiple tasks and prioritise effectively.
- Problem‑solving mindset, able to take initiative and follow issues through to resolution.
- Strong relationship-building skills, working collaboratively with the workshop, technicians, suppliers and customers.
- A positive, can‑do attitude, with a willingness to learn and adapt.
- Customer-focused approach, ensuring a helpful and professional service at all times.
Benefits for the Administrator:
- An extra day off for your Birthday.
- 23 days of annual leave per year PLUS Bank Holidays.
- Four times death in service benefit.
- Working for an official Great Place to Workâ„¢ and UK Best Workplace.
- Working for a Best UK Workplace for Wellbeing and Development.
- Awarded Armed Forces Covenant Silver Award (RLS).
- Working with our award-winning team – we are Motor Trader’s CV Employer of the Year and won silver at the internal communication and engagement awards for our new starter onboarding process.
- Auto-enrolment pension.
- Self-development journal.
- Ranked 101 in SW Business Insider’s Top 500 Companies.
- Enhanced Maternity and Paternity pay policies.
- Access to our wellness programme and Employee Assistance Programmes, including WeCare from Canada Life (EAP and 24HR Online GP access and second Medical Opinion).
- Mental Health First Aiders.
- Reward and recognition programmes, including our annual Group Awards and opportunities to attend our Wembley box as a celebration of your hard work and dedication.
- Annual appraisals programme and progression opportunities.
- Manufacturer training and access to our in-house training.
- Long service recognition and annual leave increase after 5 years’ service.
- Branded uniform.
- Charities of the Year programme, Army Sport sponsors and community engagement initiatives.
Administrator in Reading employer: First Military Recruitment Ltd
Contact Detail:
First Military Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Reading
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help us tailor our answers and show that we're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable we are with our responses, the more confident we'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure we look professional and appropriate for the role. First impressions matter, and showing up well-dressed can set a positive tone for the rest of the interview.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can go a long way in keeping us on their radar. It shows our enthusiasm for the position and appreciation for their time.
We think you need these skills to ace Administrator in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight relevant experience, especially in invoicing and customer service, and don’t forget to mention any familiarity with dealership management systems like Keyloop or Kerridge.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your problem-solving mindset and proactive attitude. Mention how you can contribute to our team and why you’re excited about this opportunity.
Show Off Your Attention to Detail: In the admin world, attention to detail is key! Make sure your application is free from typos and errors. This will show us that you take pride in your work and can handle tasks like creating job cards and processing invoices accurately.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at First Military Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with job card creation, invoicing processes, and the importance of strong communication with technicians and customers. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As an Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or resolved issues efficiently. Highlight your proactive approach and attention to detail, especially when it comes to invoicing and customer service.
✨Demonstrate Your Problem-Solving Mindset
During the interview, be ready to discuss how you've tackled challenges in previous roles. Share specific instances where you took the initiative to resolve queries or improve processes. This will showcase your ability to think on your feet and adapt to a fast-paced environment.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, training opportunities, and how success is measured in the Administrator role. This not only shows your enthusiasm but also helps you determine if the company is the right fit for you.
