At a Glance
- Tasks: Manage a fleet of 100 vehicles and ensure compliance with health and safety standards.
- Company: Dynamic company in Hayes, offering a collaborative work environment.
- Benefits: Competitive salary, company vehicle, and opportunities for professional growth.
- Other info: Join a team focused on continuous improvement and career development.
- Why this job: Take charge of fleet management and make a real impact on operational efficiency.
- Qualifications: Experience in fleet or facilities management and strong organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
Type: Permanent, Full-Time
Benefits
- Company vehicle
- Overview
We are looking for an experienced Fleet, Facilities & Compliance Manager to take ownership of the day-to-day management of a company fleet of approximately 100 vehicles, alongside facilities maintenance and health and safety administration.
Key Responsibilities
- Fleet Management & Administration
- Manage the full vehicle lifecycle, including acquisitions, allocations, de-allocations, sales and disposals.
- Maintain accurate vehicle records and central control of vehicle keys.
- Administer fleet breakdown policies and fuel card accounts.
- Review monthly fuel transactions, investigate anomalies and report discrepancies.
- Maintain MOT, servicing and repair schedules, arranging bookings and coordinating vehicle movements.
- Ensure all maintenance, service and repair records are accurate and up to date.
- Coordinate accident and breakdown responses, including recovery, repairs and insurance claims.
- Monitor fleet expenditure, recurring defects and unnecessary costs.
- Oversee vehicle allocations and driver-related documentation.
- Fleet Safety & Vehicle Checks
- Oversee company vehicle inspections and planned fleet checks.
- Ensure defects are recorded, investigated and followed through to resolution.
- Immediately escape safety-critical defects and ensure affected vehicles are not used until repaired.
- Monitor driver and vehicle checks, following up on overdue inspections.
- Liaise with operational managers regarding vehicle damage, roadworthiness and driver compliance.
- Handyman & Facilities Management
- Directly supervise the company handyman, managing workloads and prioritising tasks.
- Schedule, allocate and monitor maintenance jobs, ensuring work is completed to the required standard.
- Review completed job cards, vehicle inspection forms and supporting records.
- Oversee general repairs and maintenance across company premises.
- Arrange specialist contractors where required.
- Monitor work quality, productivity and outstanding maintenance issues.
- Address performance concerns and provide regular feedback.
- Health & Safety Compliance
- Coordinate the day-to-day administration of company health and safety procedures.
- Act as the main internal contact for external health and safety advisers.
- Ensure accidents, incidents and near misses are recorded, investigated and followed up.
- Coordinate risk assessments and method statement reviews.
- Maintain accurate and up-to-date compliance documentation.
- Systems, Reporting & Improvements
- Review existing fleet, facilities and health and safety records, identifying gaps and areas for improvement.
- Develop and implement effective systems for fleet management, maintenance scheduling and compliance tracking.
- Produce monthly management reports covering fleet performance, vehicle defects, accidents, fuel costs, handyman workload and compliance.
Skills & Qualifications
Essential
- Previous experience in fleet management, facilities management or a similar operational management role.
- Experience managing a large vehicle fleet, ideally 75-100+ vehicles.
- Strong organisational and administrative skills with excellent attention to detail.
- Good understanding of vehicle maintenance, MOTs, servicing, repairs and breakdown management.
- Experience coordinating contractors, suppliers and maintenance schedules.
- Strong IT skills, particularly Microsoft Excel and record management systems.
- Good understanding of health and safety compliance and documentation.
- Experience managing staff and overseeing workloads.
Desirable
- Experience managing CHAS and Safe Contractor accreditations.
- IOSH or NEBOSH qualification.
- Experience managing fuel cards, fleet insurance and breakdown policies.
- Previous experience coordinating accident investigations and insurance claims.
- Knowledge of risk assessments, RAMS and subcontractor compliance.
- Key Objectives
- Maintain accurate fleet records and ensure MOTs and servicing are completed on time.
- Ensure vehicle defects are identified and resolved promptly.
- Complete monthly fuel card reconciliations and investigate discrepancies.
- Ensure handyman workloads and maintenance tasks are properly managed.
- Maintain health and safety records and ensure accreditation renewals are completed on time.
- Produce clear monthly reports and continually improve fleet, facilities and compliance processes.
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Fleet Manager in London employer: First Military Recruitment Ltd
At First Military Recruitment, we pride ourselves on being an excellent employer, offering a competitive salary and overtime opportunities for our Class 1 HGV Drivers in South Ockendon. Our supportive work culture fosters professional growth, ensuring that our drivers are part of a dedicated team committed to safety and efficiency. With a focus on long-term employment and a secure position within a well-established logistics organisation, we provide our employees with the chance to thrive in their careers while enjoying a balanced work-life schedule.
Contact Details:
First Military Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Manager in London
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like First Military Recruitment Ltd.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by First Military Recruitment Ltd. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Fleet Manager in London
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at First Military Recruitment Ltd, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at First Military Recruitment Ltd and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into First Military Recruitment Ltd. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at First Military Recruitment Ltd
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at First Military Recruitment Ltd.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to First Military Recruitment Ltd.
