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For Companies At a Glance
- Tasks: Manage customer enquiries, data entry, and support service coordination in a busy office.
- Company: Join a dynamic team in a fast-paced engineering environment.
- Benefits: Competitive salary, supportive team, and opportunities for growth.
- Why this job: Be the key contact for customers and make a real impact in operations.
- Qualifications: Experience in admin or customer service; strong attention to detail required.
- Other info: Training provided for those new to industry regulations.
The predicted salary is between 26000 - 29500 £ per year.
First Military Recruitment are currently searching for an Administrator on behalf of one of our clients. Our client is seeking a proactive and detail-oriented Administrator to join a busy and fast-paced office environment. The successful candidate will be a key point of contact for customers, supporting both front-of-house and back-office functions. This role involves a variety of administrative tasks, including handling incoming enquiries, managing data, and ensuring compliance with industry regulations. In addition to core administrative duties, the Administrator will provide support to the Service Controller with scheduling, paperwork, and general coordination, and assist the Parts Controller with processing orders, updating records, and liaising with suppliers. The role is ideal for candidates with experience in an engineering, automotive, or technical environment, though all applications will be considered.
Duties and Responsibilities
- Answer and manage inbound calls from customers and suppliers in a professional manner
- Perform reception duties, including greeting visitors and managing front-desk operations
- Enter and maintain accurate data within internal systems and spreadsheets
- Monitor and track LOLER certification status across the fleet, ensuring timely renewals and compliance
- Liaise with engineering teams and external inspectors to coordinate compliance checks
- Assist with scheduling and general coordination of service appointments
- Maintain and organise digital and paper-based records
- Support invoicing and purchase order processing, where required
- Order and manage office supplies, ensuring operational efficiency
- Provide general administrative support to internal departments and managers
- Assist the Service Controller with administrative duties, including job coordination and paperwork
- Support the Parts Controller with administrative tasks such as updating parts records and liaising with suppliers
Skills & Qualifications
- Previous experience in an administrative or customer service role, ideally within an engineering, automotive, or technical environment
- Confident and professional telephone manner
- Strong attention to detail with a high level of accuracy in data entry
- Good understanding of Microsoft Office Suite (Word, Excel, Outlook)
- Ability to prioritise workload and manage multiple tasks in a busy setting
- Familiarity with LOLER regulations (advantageous but not essential; training can be provided)
- Strong interpersonal skills with a team-oriented attitude
- Excellent time management and organisational skills
- Comfortable working independently and using initiative
Depot Administrator in London employer: First Military Recruitment Ltd
Contact Detail:
First Military Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering or automotive sectors. You never know who might have a lead on that perfect Depot Administrator role.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your responses. We want you to shine when discussing your attention to detail and customer service skills.
✨Tip Number 3
Show off your tech skills! Be ready to demonstrate your proficiency with Microsoft Office Suite during interviews. Highlight any experience with data management or compliance tasks to stand out.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Depot Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant administrative or customer service roles you've had, especially in engineering or automotive settings.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Depot Administrator role. Share specific examples of how you've handled similar tasks and demonstrate your proactive approach.
Show Off Your Attention to Detail: Since this role requires a high level of accuracy, make sure your application is free from typos and errors. Double-check your data entry skills by including examples of how you've maintained accurate records in the past.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at First Military Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of a Depot Administrator inside out. Familiarise yourself with the key responsibilities like managing data, handling enquiries, and supporting the Service Controller. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your experience in administrative roles, especially if it's in an engineering or automotive environment. Be ready to discuss specific examples where you've demonstrated strong attention to detail, excellent time management, and your ability to juggle multiple tasks. This will give the interviewer a clear picture of how you can contribute to their team.
✨Practice Your Communication
Since you'll be the first point of contact for customers and suppliers, practice your telephone manner and how you present yourself. Conduct mock interviews with friends or family, focusing on clear and professional communication. This will help you feel more at ease during the actual interview.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of the interview. Inquire about the team dynamics, the tools they use for data management, or how they handle compliance checks. This shows that you're not only interested in the job but also keen to understand how you can fit into their operations.
