At a Glance
- Tasks: Manage project documents and ensure accurate distribution and filing.
- Company: Join a leading national construction business with a focus on growth.
- Benefits: Competitive salary, company car, pension, 25 days leave, and private medical insurance.
- Other info: Exceptional career development opportunities in a dynamic work environment.
- Why this job: Be the guardian of important documents and play a key role in project success.
- Qualifications: Understanding of document control processes and proficiency in Excel and Word.
The predicted salary is between 35000 - 38000 £ per year.
Location: Inverness
Salary: £35,000 - £38,000
Working Hours: Monday to Friday, 37.5 hours per week
Additional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP
Overview: First Military Recruitment is proudly working in partnership with a fantastic national construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.
Duties and Responsibilities:
- Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
- Manage documentation to be submitted to the Client’s EDMS / CDE.
- Upload documentation to Themis EDMS.
- Issue documentation to clients / subcontractors as required.
- Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access.
- Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled.
- Control the document management system including issuing document numbers in accordance with the document numbering system.
- Carry out Basic Quality Checks on Documents.
- Maintain document logs and prepare reports on document control matters as required.
- Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
- Manage hard copy when required.
- Assist other project members in correctly managing and filing hardcopy documents.
- Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead.
- Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
- Act as the guardian of all records and maintain security of sensitive documents.
- Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
- Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents.
- Assist process owners in chasing up relevant documents.
- Manage document storage process and ensure that the documents are correctly stored and transported to head office for long time storage.
- Assist the project in preparing documentation for archive as needed.
- Ensure all relevant project documentation is captured.
Skills and Experience:
- Comprehensive understanding of project administration procedures, particularly document control.
- Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (National Annex A) – document numbering.
- Computer literate (Particularly Excel and Word).
- Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site etc.).
- Basic understanding of a CDE (BIM) Environment and its implications.
- Basic understanding of Integrated Management System (IMS).
- Basic understanding of the project delivery objectives.
- Understanding of the purpose and importance of accurate document control in a commercial and assurance context.
Document Controller in Inverness employer: First Military Recruitment Ltd
Join a leading national construction business in Inverness, where we prioritise employee growth and development. With exceptional career advancement opportunities, a supportive work culture, and comprehensive benefits including a company car allowance and private medical insurance, we ensure our Document Controllers thrive both professionally and personally. Experience a fulfilling work environment that values your contributions and offers a balanced lifestyle with generous annual leave and flexible options.
Contact Details:
First Military Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Inverness
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of document control processes and ISO standards. We want you to show off your skills and understanding of the role, so practice answering common interview questions related to document management.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Document Controller role.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We make it easy for you to showcase your skills and experience directly to employers looking for top talent like you.
We think you need these skills to ace Document Controller in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant software like Themis or Excel. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about document control and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, mention specific examples where you've successfully managed documentation or improved processes. We appreciate candidates who can demonstrate this skill!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at First Military Recruitment Ltd
✨Know Your Document Control Inside Out
Make sure you brush up on your knowledge of document control processes and procedures, especially ISO 19650. Be ready to discuss how you've managed documentation in previous roles and how you can apply that experience to the new position.
✨Familiarise Yourself with EDMS
Since familiarity with Electronic Data Management Systems is crucial, take some time to get comfortable with systems like Themis or Projectwise. If you have experience with any of these platforms, be prepared to share specific examples of how you've used them effectively.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is key. Prepare to discuss instances where your meticulous nature has helped prevent errors or improved document management. Bring examples of how you've conducted audits or quality checks in the past.
✨Prepare Questions About the Role
Interviews are a two-way street! Think of insightful questions about the company's document control processes or how they handle project deliverables. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
