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- Tasks: Create job cards, manage invoicing, and support the service team in daily tasks.
- Company: Join a recognised Great Place to Work™ with a supportive culture.
- Benefits: Enjoy 23 days annual leave, birthday off, and wellness programmes.
- Why this job: Be part of an award-winning team and develop your skills in a dynamic environment.
- Qualifications: Basic computer skills and a proactive attitude; training provided.
- Other info: Opportunities for career progression and recognition for your hard work.
The predicted salary is between 26440 - 37016 ÂŁ per year.
Location: Reading
Salary: ÂŁ26,440 per annum
Hours: Mon – Fri - 40 hours. 9am – 5.30pm. Full-time, Permanent
Overview
First Military Recruitment are currently seeking an Administrator on behalf of one of our clients. Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities for the Administrator:
- Job card creation and good working relationship with workshop and technicians.
- Taking a defect to a job card / technician time clockings / parts issue and then invoicing.
- Retail invoicing to end customer accounts including fleet companies as required.
- Progression to Daimler Truck Service Contract / Warranty invoicing / claim processing (training will be provided).
- Weekly out of contract cost consolidation invoicing to managed fleet.
- General admin duties and general support to the service team with day-to-day tasks.
- Resolving invoice queries with suppliers to ensure quotations are accurate and cost effective.
- Chase all outstanding purchase orders to ensure supplier invoices associated works are approved.
- Point of contact for general enquiries with our customers in the admin office.
Skills and Qualifications for the Administrator:
- Basic product knowledge and strong overall computer literacy.
- Experience using Keyloop / Kerridge or similar dealership management systems (desirable but not essential).
- Confidence working with invoicing, administration, or customer service tasks in a fast‑paced environment.
- The ability to communicate clearly and professionally at all levels — from technicians and suppliers to customers and internal teams.
- Full training and support will be provided to help you meet objectives and progress within the role.
- High attention to detail — particularly when creating job cards, processing invoices and resolving queries.
- Proactive and organised, with the ability to manage multiple tasks and prioritise effectively.
- Problem‑solving mindset, able to take initiative and follow issues through to resolution.
- Strong relationship-building skills, working collaboratively with the workshop, technicians, suppliers and customers.
- A positive, can‑do attitude, with a willingness to learn and adapt.
- Customer-focused approach, ensuring a helpful and professional service at all times.
Benefits for the Administrator:
- An extra day off for your Birthday.
- 23 days of annual leave per year PLUS Bank Holidays.
- Four times death in service benefit.
- Working for an official Great Place to Work™️ and UK Best Workplace.
- Working for a Best UK Workplace for Wellbeing and Development.
- Awarded Armed Forces Covenant Silver Award (RLS).
- Working with our award-winning team – we are Motor Trader’s CV Employer of the Year and won silver at the internal communication and engagement awards for our new starter onboarding process.
- Auto-enrolment pension.
- Self-development journal.
- Ranked 101 in SW Business Insider’s Top 500 Companies.
- Enhanced Maternity and Paternity pay policies.
- Access to our wellness programme and Employee Assistance Programmes, including WeCare from Canada Life (EAP and 24HR Online GP access and second Medical Opinion).
- Mental Health First Aiders.
- Reward and recognition programmes, including our annual Group Awards and opportunities to attend our Wembley box as a celebration of your hard work and dedication.
- Annual appraisals programme and progression opportunities.
- Manufacturer training and access to our in-house training.
- Long service recognition and annual leave increase after 5 years’ service.
- Branded uniform.
- Charities of the Year programme, Army Sport sponsors and community engagement initiatives.
Administrator employer: First Military Recruitment Ltd
Contact Detail:
First Military Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills match what they're looking for, especially in invoicing and customer service. Practice common interview questions so you can walk in with confidence.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, let your positive attitude shine through. They want someone who’s not just skilled but also a great fit for their team culture.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight relevant experience, especially in invoicing and customer service, and don’t forget to mention any familiarity with dealership management systems like Keyloop or Kerridge.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your problem-solving mindset and proactive attitude. Mention how you can contribute to our team and why you’re excited about this opportunity.
Show Off Your Attention to Detail: In the admin world, attention to detail is key! Make sure your application is free from typos and errors. This will show us that you take pride in your work and can handle tasks like creating job cards and processing invoices accurately.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at First Military Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with job card creation, invoicing processes, and the importance of strong communication with technicians and customers. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since the role requires managing multiple tasks, be prepared to discuss how you prioritise and organise your workload. Think of specific examples from your past experiences where you successfully juggled various responsibilities. This will demonstrate your proactive approach and ability to thrive in a fast-paced environment.
✨Prepare for Common Questions
Anticipate questions related to customer service, problem-solving, and your experience with invoicing or administration. Practise your responses, focusing on how you've handled similar situations in the past. This will help you articulate your thoughts clearly and professionally during the interview.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the company culture, training opportunities, and team dynamics. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you. Plus, it leaves a positive impression on the interviewers!
