At a Glance
- Tasks: Coordinate event staffing and scheduling while ensuring smooth operations and data accuracy.
- Company: Join FIRST, a leading global brand experience agency with a vibrant culture.
- Benefits: Enjoy private medical insurance, generous leave, wellness stipends, and global opportunities.
- Other info: Work with top brands and gain valuable experience in the event industry.
- Why this job: Be part of exciting events and make a real impact in a dynamic environment.
- Qualifications: 1-3 years in an administrative role with strong organisational skills and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Building a Brand Starts with a Story. FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies.
What You Would Get To Do
The Event Resourcing Coordinator will consistently deliver exceptional service and support as it relates to scheduling, staffing, and resource allocation for all events, ensuring efficient deployment, accurate data, and timely reporting. The role optimizes labor utilization and supports operational excellence. Along with other FIRST team members, the Event Resourcing Coordinator will represent the FIRST Solutions brand on-site within a well-known tech company.
Your Contributions
- Administer the end-to-end scheduling and coordination of labor for all events, ensuring adequate staffing levels are deployed, appropriate resources are staffed based on skill set and event needs, and scheduling changes are communicated effectively and within agreed upon timeline.
- Administer the end-to-end financial documentation for staffing, including creating labor quotes for events, processing invoices from freelancers, and coordinating with the Finance department to ensure timely payment of all external resources.
- Understand overall staffing goals and manage labor resources for maximum efficiency and cost-effectiveness.
- Forecast labor needs based on event schedules, historical data, and upcoming event requirements to proactively address potential staffing gaps.
- Onboard, engage, and manage time sheets of scalable resources as needed to supplement our embedded team.
- Serve as a primary point of contact for the team regarding labor logistics, schedule changes, and on-site coordination, responding within agreed upon response time.
- Maintain and update the labor scheduling systems, ensuring all shifts, job assignments, times, and locations are accurate.
- Provide support on quoting and tracking relating to resourcing opportunities.
Data Management & Quality Control
- Support data entry and quality control for vital operational metrics related to labor, and event details in multiple systems, maintaining data accuracy.
- Support data cleaning and validation processes to ensure the accuracy, completeness, and consistency of all entered data by event services staff.
- Run regular reports and summaries on labor utilization, scheduling, and other operational data and submit for management review within the agreed upon timeline.
- Identify and flag discrepancies or anomalies in data, collaborating with leadership to determine root causes and implement corrective actions.
- Contribute and assist with any ad hoc projects consistent with the responsibilities.
What We Are Looking For
- 1-3 years of experience.
- Proven experience in a highly organizational or administrative role where attention to detail was paramount.
- Exceptional organizational and time management skills, with the ability to manage multiple complex projects simultaneously.
- Familiarity with event processes and terminology is strongly preferred.
- Proficiency with Google Worksuite is required, with strong familiarity in Google Sheets/Microsoft Excel.
- Experience with scheduling software or workforce management systems is a plus.
- Excellent written and verbal communication skills.
- A proactive and problem-solving mindset, with a strong commitment to meeting deadlines.
At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth:
- Private Medical Insurance with BUPA from day one.
- 28 Days Annual Leave PLUS Bank Holidays.
- Personal Volunteer Day.
- 20 Days of Sick Pay each Year.
- Enhanced Parental Leave (Maternity & Paternity).
- Wellness Stipend.
- Complimentary access to Headspace, Rocket Lawyer & Maven.
- Life Insurance.
- Employee Assistance Program (EAP).
- Cycle to Work Scheme.
- Season Ticket Loan.
- Mobile Phone Allowance.
- Pension Scheme Enhancements.
- Discretionary Bonus Structure.
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
Event Resourcing Coordinator in London employer: First Global Management Services
FIRST is an exceptional employer that prioritises the growth and well-being of its employees, offering a comprehensive benefits package including private medical insurance, generous annual leave, and wellness stipends. With a vibrant work culture that fosters creativity and collaboration, employees have the opportunity to engage in exciting global projects while enjoying a supportive environment that values diversity and inclusion.
Contact Details:
First Global Management Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Resourcing Coordinator in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the event industry. Attend local meetups, join online forums, or even hit up social media groups. The more you engage, the better your chances of landing that Event Resourcing Coordinator gig!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational prowess and attention to detail. Share examples of how you've managed complex projects or improved processes in previous roles. We want to see that you can handle the heat!
✨Tip Number 3
Be proactive! If you spot a job opening that fits your vibe, don’t wait around. Apply through our website and follow up with a friendly email. Let them know you're keen and ready to bring your A-game to their team!
✨Tip Number 4
Prepare for the interview! Research FIRST and understand their values and recent projects. Think about how your experience aligns with their needs, especially in scheduling and resource management. We love candidates who come prepared and show genuine interest!
We think you need these skills to ace Event Resourcing Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Resourcing Coordinator role. Highlight your organisational skills and any relevant experience in event coordination or administration. We want to see how you can bring your unique flair to our team!
Show Off Your Skills:Don’t hold back on showcasing your proficiency with Google Worksuite and any scheduling software you've used. If you've got experience managing multiple projects, let us know! We love a proactive problem-solver who can juggle tasks like a pro.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to see your key achievements and skills. Remember, we appreciate good communication skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our FIRST family!
How to prepare for a job interview at First Global Management Services
✨Know Your Events Inside Out
Before the interview, dive deep into the event processes and terminology. Familiarise yourself with how events are coordinated, scheduled, and managed. This will not only show your enthusiasm but also demonstrate that you understand the core responsibilities of the Event Resourcing Coordinator role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where your organisational skills shone through. Think about times when you managed multiple projects or handled complex scheduling. Be ready to discuss how you ensured everything ran smoothly and on time, as this is crucial for the role.
✨Get Comfortable with Data Management
Brush up on your data management skills, especially with Google Sheets or Microsoft Excel. Be prepared to talk about how you've used these tools in previous roles to track metrics or manage schedules. Highlight any experience you have with data cleaning and validation, as accuracy is key in this position.
✨Communicate Clearly and Confidently
Since excellent communication is a must-have for this role, practice articulating your thoughts clearly. Whether it's discussing your past experiences or asking questions about the company, being concise and confident will leave a positive impression. Remember, it’s all about making connections!
