Project Manager (Event Planning Experience required)

Building a Brand Starts with a Story. FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services.

Location: Jersey City, NJ (Hybrid, 3 days in office, subject to change to 5 days at any time)

What You Would Get To Do:

• The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions.
• This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation.
• Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution.

Your Contributions:

• Full life cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity.
• Financial management, including budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting.
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers.
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management.
• Work seamlessly with key internal partners on event deliverables.
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders.
• Co-plan with colleagues and the client on larger scale programs; strong team player.
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed.
• Assist with the training of new joiners.
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events.
• Post-event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements.

Qualifications:

• 5-7+ years' event management experience, preferably in a corporate or financial environment.
• Experience in events, conferences, meeting and production management.
• Experience in working with and managing senior clients.
• Bachelor's Degree preferred.
• Proficient with Microsoft Office applications such as PowerPoint and Excel.
• Motivated, self-starter, ability to work independently and project plan; ability to think innovatively.
• Excellent project management skills manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines.
• Virtual event experience preferred - Webex and Zoom experience a plus.
• Leadership/influencing/negotiation and decision-making skills.
• Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions.
• Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs.
• Strong client management skills.
• Strong oral and written communication skills.
• Ambitious, proactive and highly organized.
• Willing to travel to various locations for site-visits and on-site management of events.

Benefits:

• Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA).
• 401 (k).
• Five Flexible Spending Accounts Options.
• Generous Paid Time Off Allowance.
• Employee Assistance Program (EAP).
• Life, Disability & Pet Coverages.
• Wellness Stipend.
• Mobile Phone Allowance.
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more.
• Aura Identity Theft Protection.
• Discretionary Bonus Structure.
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $70,000 - $110,000. This role is also eligible for an annual discretionary bonus.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.