Property Administrator

This is a full-time position. We are seeking a proactive, organised and service-oriented Commercial Property Management Administrator to join.

• Building inspections and maintenance
• Conduct daily inspections of common areas, including stairwells, lifts and toilets.
• Record, track and follow up repairs and maintenance requests to ensure timely completion.
• Obtain and review quotations, coordinate contractors, and monitor planned, reactive and weekend works.
• Tenant and lease administration
• Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
• Prepare monthly or quarterly rental invoices and VAT statements.
• Coordinate tenant move-ins and move-outs, lease documentation and tenant requests with legal advisers and relevant internal teams.
• Follow up rent arrears and assist with lease amendments where required.
• Property finance and service charges
• Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
• Prepare cost allocation schedules and supporting documentation.
• Assist external auditors with annual service charge reconciliations and related queries.
• Health, safety and compliance
• Coordinate weekly fire alarm tests and twice-yearly evacuation drills.
• Maintain up-to-date building policies, procedures, compliance certificates and insurance records.
• Support compliance with applicable UK building regulations, fire safety requirements and Energy Performance Certificate obligations.
• Banking operations and administrative support
• Assist with the preparation of quarterly Risk Management Meeting materials and annual policy and procedure updates.
• Support daily post, cheque processing, monthly customer statement mailings and the review of SWIFT payment documentation.
• Maintain accurate operational records and carry out other administrative duties assigned by management.
• At least two years’ relevant experience in commercial property administration, facilities coordination, construction or trades, office administration, or a similar role.
• Practical understanding of commercial property management and day-to-day building maintenance.
• Confidence with basic accounting, invoicing and reconciliations.
• Familiarity with UK building, health and safety, fire safety and compliance requirements.
• Business fluency in spoken and written English.
• Strong Microsoft Office skills, particularly Word and Excel.
• A highly organised, dependable and accurate approach, with the diplomacy and follow-through needed to manage tenants, contractors, repairs and operational tasks effectively.
• Right to work

Applicants must already have the right to work in the UK. Please note that we are unable to offer visa sponsorship for this role.

#J-18808-Ljbffr