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- Tasks: Coordinate admin policies, prepare reports, and manage meetings for executives.
- Company: Join a dynamic team in Scarborough, ON, focused on impactful administration.
- Benefits: Competitive hourly wage with full-time hours and permanent employment.
- Other info: Exciting opportunity for growth in a collaborative office environment.
- Why this job: Be the backbone of executive operations and make a real difference.
- Qualifications: Strong organisational skills and ability to liaise with various stakeholders.
The predicted salary is between 30000 - 40000 £ per year.
Location: Scarborough, ON M1S 2V2
Salary: $36.67 hourly / 40 hours per week
Terms of employment: Permanent employment, Full time
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities:
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
- Analyse incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
Who can apply for this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada
- Other candidates, with or without a valid Canadian work permit
executive assistant in Scarborough employer: First Class Freight Systems Ltd.
Contact Detail:
First Class Freight Systems Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land executive assistant in Scarborough
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an executive assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs. We want you to shine, so practice common interview questions and think of examples that highlight your organisational and communication skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Keep your eyes peeled for new listings and get your applications in early!
We think you need these skills to ace executive assistant in Scarborough
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the executive assistant role. Highlight relevant experience and skills that match the job description, so we can see how you fit right in with our team!
Showcase Your Organisational Skills: As an executive assistant, organisation is key! Use your application to demonstrate your ability to manage multiple tasks and priorities. Share examples of how you've successfully coordinated meetings or handled administrative duties in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great candidate for this position.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at First Class Freight Systems Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an executive assistant. Familiarise yourself with administrative policies and procedures, as well as the types of reports and documents you'll be preparing. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Prepare Real-Life Examples
Think of specific situations where you've successfully coordinated meetings, prepared reports, or liaised with different stakeholders. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will show the interviewer that you have practical experience and can handle the job's demands.
✨Research the Company Culture
Get to know the company’s values and culture before your interview. This will help you tailor your responses to align with what they’re looking for in a candidate. Plus, it shows that you’re genuinely interested in the position and the organisation.
✨Ask Thoughtful Questions
Prepare a few insightful questions to ask at the end of your interview. This could be about the team dynamics, the challenges the executive assistant faces, or how success is measured in the role. Asking questions not only demonstrates your interest but also gives you a chance to assess if the company is the right fit for you.