At a Glance
- Tasks: Lead and coordinate exciting events, weddings, and private hires at a prestigious school.
- Company: Join a vibrant private school with a strong community focus.
- Benefits: Flexible part-time hours, valuable experience, and a chance to enhance your event management skills.
- Other info: Opportunity to develop your career in a supportive and dynamic environment.
- Why this job: Make memorable experiences while promoting the school's ethos and reputation.
- Qualifications: Experience in event management and excellent customer service skills.
The predicted salary is between 12 - 15 £ per hour.
We are recruiting on behalf of our client who are a Private School for a part time Events Co-ordinator Monday to Friday 4 hours per day between 08.00 - 16.30 same hours each day (some weekend work required) Main Duties Lead the planning, coordination and delivery of all events, weddings, private hires and lettings.
Promote and develop the schools events and lettings provision to maximise revenue opportunities.
Act as ambassador for School, ensuring high standards of customer service engagement.
Maintain effective liaison with internal departments, hirers, contractors and external organisations to ensure the successful delivery of events and lettings.
Ensure that all events and lettings are delivered to the highest standards, reflecting and promoting the schools ethos and reputation.
Manage the Bookings+ online portal and oversee all associated booking administration.
Oversee Health and Safety compliance across all events and lettings activities, ensuring the school remains inspection and audit ready.
Key Areas and Responsibilities Commercial Activity Create an overall strategy for generating commercial income which complements the Trusts ethos.
Identify opportunities for generating income, ensuring a blend and balance of high-quality activities.
Strategic and proactive in initiating contact with potential customers.
Meet with potential customers to show the facilities available.
Manage all external events and hires, while being on site throughout specific events such as weddings.
Prepare and distribute advertising information, such as brochures and literature with the schools marketing company, Enterprises website and social media, including organisation of wedding fairs.
Ongoing updating of the Enterprises website.
Review and update venue/food/hire costs annually, undertaking market research of local competitors.
Develop the Schools standing in the local community.
Events Management Prepare for adequate planning time and have experience in event management.
Appropriate levels of staff supervision at external events.
Liaise with designated SLT and the Marketing team about the schools events to foresee any future clashes of the external and internal school events.
Liaise with Estates, Catering and Grounds Managers as appropriate to book in events and hires.
Oversee the bar, bar stock together with reviewing and update bar price list year on year.
Monitor progress of event-planning to ensure efficient delivery and progress towards completion.
Undertake effective evaluation and review of events to maximise sales within a competitive market.
Understand and be responsible for the schools premises licence and licensing objectives.
Communicate with the local registry office and parish church in logistics for wedding ceremonies.
To support the continuous improvement of procedures, systems and services relating to events, lettings and venue hire operations.
Health
Part Time Events Co-ordinator employer: First Choice Staff
First Choice Staff is an excellent employer for Class 1 Drivers, offering competitive pay and immediate start opportunities in the vibrant location of Newbury, Berkshire. With a supportive work culture that values flexibility and employee well-being, drivers benefit from subsidised canteen facilities and the chance to grow within a dynamic team dedicated to providing meaningful employment.
