At a Glance
- Tasks: Coordinate logistics for exciting events and exhibitions, ensuring everything runs smoothly.
- Company: Join a dynamic team close to Heathrow, specialising in high-profile projects.
- Benefits: Competitive salary, professional development, and a supportive team environment.
- Other info: Fast-paced role with opportunities for career growth and exposure to global logistics.
- Why this job: Be part of thrilling international projects and make a real impact in the events industry.
- Qualifications: Experience in logistics or freight forwarding, with strong organisational skills.
The predicted salary is between 40500 - 45000 £ per year.
About the Role
We are seeking an experienced and highly organised Freight Forwarder to join a Projects & Events logistics team close to Heathrow.
This role is responsible for coordinating the end-to-end movement of freight and equipment for exhibitions, conferences, live events, corporate activations, touring productions, and other time-critical projects.
The successful candidate will manage international and domestic shipments, liaise with clients, suppliers, carriers, customs brokers, venues and on-site teams, and ensure that all cargo arrives safely, on time and in line with project requirements.
This is a fast-paced role where attention to detail, problem-solving and the ability to work effectively under pressure are essential.
Key Responsibilities
- Coordinate end-to-end freight forwarding activities for projects, exhibitions and events.
- Arrange international and domestic air, sea and road freight, including courier and specialist transport where required.
- Prepare and manage shipping documentation, including commercial invoices, packing lists, airway bills, bills of lading and customs documentation.
- Coordinate import, export and customs clearance requirements across multiple countries.
- Liaise with airlines, shipping lines, hauliers, warehouses, customs agents and other logistics partners.
- Develop and maintain detailed shipment schedules to meet strict event deadlines.
- Track shipments and proactively manage delays, disruptions and changes to delivery requirements.
- Coordinate collection and delivery schedules with venues, exhibition centres, event organisers and production teams.
- Advise clients on appropriate freight solutions, routing, lead times, costs and documentation requirements.
- Obtain and compare freight quotations and negotiate rates with logistics suppliers where appropriate.
- Monitor shipment costs and ensure accurate invoicing and cost allocation to projects.
- Coordinate temporary imports, carnet movements and re-export requirements where applicable.
- Support the movement of exhibition stands, event equipment, AV equipment, production materials, merchandise and other project cargo.
- Maintain accurate shipment records and provide regular status updates to clients and internal stakeholders.
- Attend or support on-site operations when required, including event build-up, breakdown and time-critical deliveries.
- Identify potential logistical risks and implement contingency plans.
- Ensure all freight movements comply with relevant customs, transport, insurance and regulatory requirements.
- Build strong working relationships with clients, suppliers and internal project teams.
About You
You will be a proactive and solutions-focused freight forwarding professional who understands the unique demands of the projects and events environment.
You will be comfortable managing multiple shipments simultaneously and working to immovable deadlines.
Essential Skills & Experience
- Previous experience in freight forwarding, logistics or international transport.
- Experience handling project cargo, exhibitions, events or other time-critical logistics is highly desirable.
- Good knowledge of international shipping and customs procedures.
- Experience with air, sea and road freight.
- Strong organisational and time-management skills.
- Excellent attention to detail and documentation skills.
- Ability to manage multiple projects and priorities simultaneously.
- Confident communication skills with clients, suppliers and operational partners.
- Strong problem-solving skills and the ability to remain calm under pressure.
- Commercial awareness and understanding of freight costs and quotations.
- Good IT skills, including Microsoft Office and freight/logistics systems.
Desirable
- Experience with exhibition and event freight.
- Knowledge of ATA Carnets and temporary import/export procedures.
- Experience working with venues, exhibition centres, production companies or event agencies.
- Knowledge of international customs regulations.
- Experience coordinating on-site event logistics.
- Dangerous goods awareness/certification where relevant.
- Existing relationships with international freight and logistics suppliers.
- Personal Attributes
- Organised: Able to manage detailed schedules, documentation and multiple shipments.
- Proactive: Anticipates problems before they become issues.
- Reliable: Understands the importance of meeting non-negotiable event deadlines.
- Commercial: Balances service requirements with cost-effective logistics solutions.
- Calm under pressure: Comfortable handling last-minute changes and time-critical situations.
- Client-focused: Builds trusted relationships and provides clear, professional communication.
- Team-oriented: Works collaboratively with project managers, operations teams and external partners.
What We Offer
- The opportunity to work on high-profile international projects and events.
- A varied and fast-paced working environment.
- Exposure to global logistics and specialist project freight.
- Opportunities for professional development and career progression.
- Competitive salary and benefits package.
- A collaborative and supportive team environment.
- Salary dependent on experience Upto £45,000
- Monday - Friday 09:00am - 17:30pm or 08:30am - 17:00pm
Project & Events Coordinator in Feltham employer: First Choice Staff Careers
As a leading recruitment agency in Birmingham, we pride ourselves on fostering a dynamic work culture that values flexibility and employee growth. Our commitment to providing competitive salaries, along with the opportunity for remote work, ensures that our team members can achieve a healthy work-life balance while developing their careers in transport operations.
Contact Details:
First Choice Staff Careers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project & Events Coordinator in Feltham
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like First Choice Staff Careers and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at First Choice Staff Careers!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like First Choice Staff Careers keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Project & Events Coordinator in Feltham
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to First Choice Staff Careers:This is your chance to really connect with the team at First Choice Staff Careers. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at First Choice Staff Careers
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with First Choice Staff Careers.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show First Choice Staff Careers that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at First Choice Staff Careers. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
