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- Tasks: Manage diaries, arrange travel, and provide essential secretarial support.
- Company: Join the Western Health and Social Care Trust at SWAH Hospital.
- Benefits: Earn £12.75 per hour with weekly pay and paid annual leave.
- Other info: Full-time role with potential for extension in a supportive environment.
- Why this job: Make a difference in healthcare while developing your organisational skills.
- Qualifications: 4 GCSEs including Maths and English, plus secretarial experience.
The predicted salary is between 25000 - 27000 £ per year.
First Choice are currently recruiting for a Personal Secretary to work within the Western Health and Social Care Trust, at their South Western Acute Hospital Site in the Acute Care of the Elderly and Stroke Services Department. This is a full-time role, working from 9am to 5pm Monday to Friday, for an initial period of 3 months, with the possibility of extension. This role will be paid at £12.75 per hour.
The successful candidate must be able to display strong communication skills, be competent in the use of Microsoft Office Suite, and be confident in working in a fast-paced environment.
The main duties of the role will include:
- Arranging diary dates, venues, travel arrangements, and hospitality
- Minute taking, audio typing, and shorthand/note taking
- Organising the office and carrying out routine secretarial duties
- Development and maintenance of an efficient filing system
- Brought forward system, mail distribution, photocopying, binding, and ensuring relevant files are available for meetings
What We Need From You:
- 4 GCSEs grade A*-C including Maths and English
- Minimum of 1 year secretarial experience
- Good communication skills
- Experience in the use of Microsoft Office products including Excel, Word & Outlook
What We Will Offer You:
- Weekly Pay
- Paid annual leave
- Opportunity to work in the public sector
The Next Steps:
Contact Jonny Bill in our Enniskillen Office or apply via the link. First Choice is an equal opportunities employer.
Skills: diary arrangement, travel arrangements and hospitality, minute taking, audio typing, note taking, organisation, secretarial duties.
Personal Secretary SWAH Hospital TLNT1_NI employer: First Choice Selection Services Ltd
Contact Detail:
First Choice Selection Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Secretary SWAH Hospital TLNT1_NI
✨Tip Number 1
Network like a pro! Reach out to your contacts in the healthcare sector or even those who work at SWAH Hospital. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by practising common questions related to secretarial duties. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your Microsoft Office skills! Bring examples of your work, like organised spreadsheets or well-formatted documents, to demonstrate your competence during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Personal Secretary SWAH Hospital TLNT1_NI
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your strong communication skills and experience with Microsoft Office Suite in your application. We want to see how you can bring your secretarial expertise to the table!
Tailor Your CV: Don’t just send a generic CV! Tailor it to match the job description, focusing on your relevant experience in diary management, minute taking, and any other duties mentioned. This helps us see why you’re the perfect fit.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you get your key points across without any fluff!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at First Choice Selection Services Ltd
✨Master the Microsoft Office Suite
Since the role requires proficiency in Microsoft Office, make sure you brush up on your skills in Word, Excel, and Outlook. Practise creating documents, managing spreadsheets, and scheduling meetings to demonstrate your competence during the interview.
✨Showcase Your Communication Skills
Strong communication is key for a Personal Secretary. Prepare examples of how you've effectively communicated in previous roles, whether it’s through minute taking or liaising with different departments. This will help you stand out as a candidate who can thrive in a fast-paced environment.
✨Organise Your Thoughts
Given the nature of the job, being organised is crucial. Before the interview, create a list of your relevant experiences and skills that align with the job description. This will help you articulate your fit for the role clearly and confidently.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing conflicting diary appointments or dealing with tight deadlines. Think of past experiences where you successfully navigated similar challenges and be ready to share those stories.