At a Glance
- Tasks: Support the Mental Health team with administrative tasks and communication.
- Company: Join First Choice, a supportive employer in healthcare.
- Benefits: Weekly pay, paid leave, and pension scheme.
- Other info: Flexible part-time hours with potential for extension.
- Why this job: Make a difference in mental health while gaining valuable experience.
- Qualifications: 4 GCSEs at grade C or above, including English and Maths.
The predicted salary is between 25000 - 30000 £ per year.
First Choice are currently recruiting a part time Administrative Support Assistant to work within the South Eastern Health and Social Care Trust, at their Downshire Hospital site in Downpatrick. This is a temporary role, initially required for 3 months, with the possibility of extension. Hours of work will be Monday to Friday 13:00 to 17:00 and will be paid at a rate of £12.75 per hour.
The successful candidate will work within the Mental Health team, and must display excellent planning, organisational, and communication skills. The main duties of this role will be:
- Word processing/producing reports.
- Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
- Make and receive telephone calls and take appropriate action.
- Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
- Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
- Create and maintain spreadsheets for use within the department.
- Deal with incoming and outgoing correspondence as required providing information, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.
- Filing, archiving and disposal as per Records Management Policy.
- Prioritise workload in accordance with expected outcomes, and ensure that all work, for which you are responsible, is processed in a timely manner.
What We Need From You:
- 4 GCSEs all grade C or above to include English and Maths.
- At least 1 years relevant experience in a similar role.
- Willing to undertake an Access NI check.
- Ability to work unsupervised and under own initiative.
What We Will Offer You:
- Weekly pay.
- Paid annual leave.
- Inclusion into our company pension scheme.
The Next Steps:
Contact Jonny Bill at First Choice Newry. Apply via the link. First Choice is an equal opportunities employer.
Administrative Support Assistant Downpatrick JBLE1_NI employer: First Choice Selection Services Ltd
First Choice is an excellent employer, offering a supportive work environment within the South Eastern Health and Social Care Trust at Downshire Hospital in Downpatrick. Employees benefit from weekly pay, paid annual leave, and inclusion in a company pension scheme, all while contributing to meaningful work in the Mental Health team. With opportunities for professional growth and a commitment to equal opportunities, First Choice fosters a culture of respect and collaboration, making it an ideal place for those seeking rewarding employment.
Contact Details:
First Choice Selection Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Support Assistant Downpatrick JBLE1_NI
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know someone at the South Eastern Health and Social Care Trust. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by brushing up on your communication skills. Since this role involves liaising with service users and staff, practice answering questions about how you would handle various scenarios. We want you to shine!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed workloads or maintained records in previous roles. This will demonstrate your ability to prioritise tasks effectively, which is key for this position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always here to help you navigate the process if you need any assistance.
We think you need these skills to ace Administrative Support Assistant Downpatrick JBLE1_NI
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your background fits with the role of Administrative Support Assistant, so don’t hold back on showcasing your organisational and communication skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Mental Health team. We love seeing enthusiasm, so let your personality come through while keeping it professional.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforwardness, especially when it comes to your experience and qualifications. Avoid jargon and make it easy for us to see your strengths!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the link and get started!
How to prepare for a job interview at First Choice Selection Services Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like word processing, maintaining records, and communication with service users. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent planning and organisational skills, prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely completion of tasks.
✨Practice Your Communication Skills
As a point of contact between various stakeholders, effective communication is crucial. Practice articulating your thoughts clearly and concisely. You might even want to role-play common scenarios you could face in the role, such as handling queries or directing correspondence.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the specific challenges faced by the Mental Health team, or how success is measured in this role. This shows your genuine interest and helps you assess if the position is right for you.
