At a Glance
- Tasks: Manage patient appointments and provide compassionate support to patients.
- Company: Join the South Eastern Health and Social Care Trust at Ulster Hospital.
- Benefits: Weekly pay, company pension, and potential for extension.
- Other info: Full-time role with Monday to Friday hours in a supportive environment.
- Why this job: Make a difference in healthcare while developing your organisational skills.
- Qualifications: 4 GCSEs including English and Maths, plus 1 year of secretarial experience.
First Choice are currently recruiting a clerical officer on behalf of the South Eastern Health and Social Care Trust, to work within the Appointments Office at the Ulster Hospital. This is a full-time temporary post, initially required for 3 months, with the possibility of extension. Working hours will be Monday - Friday 9am - 5pm. Pay rate: £12.75 per hour.
The successful candidate must be able to display excellent organisational and communication skills, and display a strong ability to work both independently and as part of a team.
Main Duties:- Manage patient appointment scheduling, ensuring clinics are efficiently organised and waiting times minimised.
- Process appointment bookings, cancellations and rescheduling requests using hospital patient administration systems.
- Handle patient enquiries via telephone and face-to-face, providing clear, professional and compassionate support.
- Maintain accurate and up-to-date patient records in line with NHS data protection and confidentiality requirements.
- Coordinate with clinical staff and departments to ensure appointment availability and smooth clinic operations.
- Monitor appointment lists and waiting lists, ensuring priority cases are identified and managed appropriately.
- 4 GCSEs all grade C or above to include English and Maths
- 1 year Secretary experience (minute taking/diary management and coordinating meetings)
- Experience using Microsoft Office
- Weekly pay
- Company pension
- Opportunity to work in the Public Sector
Contact Jonny Bill in our Bangor Office. Apply via the link.
First Choice is an equal opportunities employer.
Clerical Officer Ulster Hospital TLNT1_NI in Belfast employer: First Choice Selection Services Ltd
First Choice, representing the South Eastern Health and Social Care Trust, offers a supportive work environment at the Ulster Hospital, where employees can thrive in a role that is both meaningful and impactful. With a commitment to professional development, competitive pay, and a strong emphasis on teamwork and communication, this position provides an excellent opportunity for those looking to contribute to the healthcare sector while enjoying the benefits of working in the public sector.
Contact Details:
First Choice Selection Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Officer Ulster Hospital TLNT1_NI in Belfast
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like First Choice Selection Services Ltd before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at First Choice Selection Services Ltd. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show First Choice Selection Services Ltd you’re ready to step in and make an immediate impact!
We think you need these skills to ace Clerical Officer Ulster Hospital TLNT1_NI in Belfast
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Clerical Officer Ulster Hospital TLNT1_NI at First Choice Selection Services Ltd, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to First Choice Selection Services Ltd.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at First Choice Selection Services Ltd. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at First Choice Selection Services Ltd
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for First Choice Selection Services Ltd.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
