At a Glance
- Tasks: Provide essential secretarial support in a busy healthcare environment.
- Company: Join the South Eastern Health and Social Care Trust at Ulster Hospital.
- Benefits: Weekly pay, company pension, and potential for extension.
- Other info: Full-time role with a supportive team and public sector opportunities.
- Why this job: Make a difference in healthcare while developing your admin skills.
- Qualifications: 4 GCSEs including English and Maths, plus 1 year of secretarial experience.
The predicted salary is between 12.75 - 12.75 £ per hour.
First Choice are currently recruiting for 2 x Medical Secretaries to work within the South Eastern Health and Social Care Trust, at their Ulster hospital Site. This is a full-time, temporary post, working 08:00 - 16:00 Monday to Friday, initially required for 3 months, with the possibility of extension. Pay rate is £12.75 per hour, 37 hours per week.
The successful candidate must be able to display excellent written and verbal communication skills, and have at least 1 year’s experience in a secretarial or admin role.
Main duties will be:
- Provide comprehensive secretarial and administrative support to consultants, clinicians, and multidisciplinary teams within a busy healthcare environment.
- Manage consultant diaries, coordinating outpatient clinics, meetings, and appointments to ensure the efficient delivery of services.
- Produce accurate medical correspondence, including clinic letters, referral letters, discharge summaries, and reports using audio and copy typing.
- Maintain accurate and confidential patient records on electronic and paper-based systems in accordance with Trust policies and GDPR requirements.
- Process patient referrals, admissions, waiting lists, and follow-up appointments, ensuring compliance with departmental procedures and targets.
- Act as a key point of contact for patients, GPs, healthcare professionals, and external agencies, responding to enquiries in a professional and timely manner.
What We Need From You:
- 4 GCSEs all grade C or above to include English and Maths
- 1 year Secretary experience (minute taking, diary management, and coordinating meetings)
- Experience using Microsoft Office
What We Will Offer You:
- Weekly pay
- Company pension
- Opportunity to work in the Public Sector
The Next Steps:
Contact Steven McGinn in our Bangor Office or apply via the link.
2 Medical Secretaries - Ulster Hospital Dundonald employer: First Choice Selection Services Ltd
First Choice is an excellent employer, offering a supportive work environment at Holywell Hospital where you can make a meaningful impact in the healthcare sector. With competitive pay, immediate start opportunities, and free parking, we prioritise employee satisfaction and growth, ensuring that our team members thrive in their roles while contributing to effective patient care.
Contact Details:
First Choice Selection Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land 2 Medical Secretaries - Ulster Hospital Dundonald
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like First Choice Selection Services Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at First Choice Selection Services Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like First Choice Selection Services Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace 2 Medical Secretaries - Ulster Hospital Dundonald
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at First Choice Selection Services Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at First Choice Selection Services Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to First Choice Selection Services Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at First Choice Selection Services Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at First Choice Selection Services Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research First Choice Selection Services Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
