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- Tasks: Support delegates with qualifications and manage course records efficiently.
- Company: Join a professional not-for-profit organisation dedicated to training and development.
- Benefits: Enjoy part-time hours with flexible work-life balance and competitive pay.
- Why this job: Be part of a supportive team making a real impact in education.
- Qualifications: GCSE A-C in Maths and English; strong computer skills required.
- Other info: This is a 6-month fixed-term contract, working 3 days a week.
We are excited to be working with a professional not for profit organisation who have a part-time opportunity within their Training Team for a Qualifications Administrator on a 6-month fixed-term contract. In this role, you will provide administrative support to delegates throughout the course of a range of qualifications.
Key Responsibilities
- Coordinate assessment allocation in collaboration with assessors/trainers
- Respond to delegate enquiries via email and telephone
- Liaise effectively with delegates, employers, assessors, and awarding organisations as required
- Process data accurately and in accordance with relevant policies
- Administer course records, registers, and assessment papers; process, record, and securely store them
- Utilise data systems and the Learning Management System (LMS) to support both learners and colleagues
- Ensure all delegates have access to their LMS
- Verify that delegates have completed application forms for registration
- Provide general administrative support across the team
Key Competencies/behaviours
- Excellent written and verbal communication skills
- Strong attention to detail
- Self-awareness, including recognition of personal limitations
- Highly organised, with the ability to manage multiple tasks and meet tight deadlines
- Proactive and positive approach to work
- Effective time management and prioritisation skills
Key Education and experience
Essential
- GCSE A-C in Maths and English
- Intermediate level of computer skills
- Experience of using bespoke software
- Experience of working with high levels of accuracy and data compliance
- E-learning development experience/awareness (Articulate360)
Desirable
- Previous experience in an administrative role within an educational setting
Work Location/Hours: Moreton in Marsh; Part Time: 3 days per week (8.30am-4.30pm) Fixed-Term Contract, 6-Months (£13.19ph)
Please forward your up-to-date CV details and call Judy to discuss further.
Administrator employer: First Choice Recruitment Services
Contact Detail:
First Choice Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the Learning Management System (LMS) that the organisation uses. Understanding how to navigate and utilise LMS effectively will show your proactive approach and readiness to support both learners and colleagues.
✨Tip Number 2
Brush up on your communication skills, especially over the phone and via email. Since you'll be responding to delegate enquiries, being clear and concise in your communication will set you apart from other candidates.
✨Tip Number 3
Highlight any experience you have with data compliance and accuracy. Be prepared to discuss specific examples of how you've managed data in previous roles, as this is crucial for the Qualifications Administrator position.
✨Tip Number 4
Demonstrate your organisational skills by preparing a plan for how you would manage multiple tasks and deadlines in this role. Being able to articulate your time management strategies will impress the hiring team.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the qualifications administrator role. Emphasise your administrative experience, attention to detail, and any previous work in educational settings.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities and competencies mentioned in the job description. Use examples from your past experiences to demonstrate how you meet these requirements.
Highlight Communication Skills: Since excellent written and verbal communication skills are essential for this role, provide examples of how you've effectively communicated in previous positions, whether through email, phone calls, or face-to-face interactions.
Showcase Organisational Skills: Discuss your ability to manage multiple tasks and meet tight deadlines. Provide specific examples of how you've successfully organised your workload in previous roles, especially in an administrative context.
How to prepare for a job interview at First Choice Recruitment Services
✨Showcase Your Communication Skills
Since the role requires excellent written and verbal communication, be prepared to demonstrate these skills during the interview. Practice articulating your thoughts clearly and concisely, and consider sharing examples of how you've effectively communicated with colleagues or clients in the past.
✨Highlight Your Organisational Abilities
The job demands strong organisational skills and the ability to manage multiple tasks. Be ready to discuss specific instances where you successfully juggled various responsibilities, met tight deadlines, and maintained a high level of accuracy in your work.
✨Familiarise Yourself with Relevant Software
As the position involves using bespoke software and Learning Management Systems, it’s beneficial to have a basic understanding of these tools. If you have experience with similar systems, mention it during the interview, and express your willingness to learn new technologies quickly.
✨Demonstrate a Proactive Attitude
Employers appreciate candidates who take initiative. Prepare to discuss how you've proactively solved problems or improved processes in previous roles. This will show that you have a positive approach to work and are ready to contribute to the team from day one.
