At a Glance
- Tasks: Support the Mental Health team with administrative tasks and ensure efficient service delivery.
- Company: Join First Choice, a supportive employer in the healthcare sector.
- Benefits: Enjoy weekly pay, paid annual leave, and a pension scheme.
- Other info: Flexible hours with potential for extension and career growth.
- Why this job: Make a difference in mental health while gaining valuable experience.
- Qualifications: 4 GCSEs at grade C or above, plus 1 year of relevant experience.
The predicted salary is between 12.75 - 12.75 £ per hour.
Job Type: Full Time - Temporary
Location: Newtownards
Salary: £12.75 per hour
Experience: 1 year experience required
Closing Date: 18-06-2026
First Choice are currently recruiting a part time Administrative Support Assistant to work within the South Eastern Health and Social Care Trust, at their Ards Hospital Site. This is a temporary role, initially required for 3 months, with the possibility of extension. Hours of work will be Monday, Wednesday and Friday 13:00 – 17:00 and will be paid at a rate of £12.75 per hour. The successful candidate will work within the Mental Health team, and must display excellent planning, organisational, and communication skills.
Responsibilities:
- Word processing/producing reports.
- Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
- Make and receive telephone calls and take appropriate action.
- Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
- Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
- Create and maintain spreadsheets for use within the department.
- Deal with incoming and outgoing correspondence as required providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery.
- Filing, archiving and disposal as per Records Management Policy.
- Prioritise workload in accordance with expected outcomes, and ensure that all work, for which you are responsible, is processed in a timely manner.
Qualifications:
- 4 GCSE’s all grade C or above to include English and Maths.
- At least 1 year relevant experience in a similar role.
- Willing to undertake an Access NI check.
- Ability to work unsupervised and under own initiative.
Benefits:
- Weekly pay.
- Paid annual leave.
- Inclusion into our company pension scheme.
First Choice is an equal opportunities employer.
Administrative Support Assistant – Ards Hospital in Newtownards employer: First Choice Rec
First Choice is an excellent employer, offering a supportive work environment at Ards Hospital where you can make a meaningful impact within the Mental Health team. With benefits such as weekly pay, paid annual leave, and inclusion in a company pension scheme, we prioritise employee well-being and growth opportunities, ensuring that our staff feel valued and empowered in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Support Assistant – Ards Hospital in Newtownards
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the South Eastern Health and Social Care Trust. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support roles. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring along examples of spreadsheets or reports you've created in the past. This will demonstrate your ability to handle the tasks mentioned in the job description.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Support Assistant – Ards Hospital in Newtownards
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your background fits with the role of Administrative Support Assistant, so don’t hold back on showcasing your organisational and communication skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role at Ards Hospital. We love seeing enthusiasm, so let us know what excites you about this opportunity and how you can contribute to the Mental Health team.
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Make sure your experience and qualifications are easy to spot – we’re looking for those key details!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at First Choice Rec
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Support Assistant role. Familiarise yourself with tasks like word processing, data management, and communication protocols. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent planning and organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely completion of tasks.
✨Practice Your Communication Skills
As a point of contact for service users and staff, strong communication is key. Practice answering common interview questions clearly and concisely. You might even want to do a mock interview with a friend to get comfortable articulating your thoughts.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the work environment, and the expectations for the role. This not only shows your interest but also helps you gauge if the job is the right fit for you.
