At a Glance
- Tasks: Manage invoices, purchase orders, and compliance tasks in a fast-paced environment.
- Company: Join a dynamic team focused on operational excellence and innovation.
- Benefits: Competitive pay, weekly payments, and flexible working hours.
- Other info: Opportunity for growth and to make a real impact in operations.
- Why this job: Be part of a team that values fresh ideas and efficiency improvements.
- Qualifications: Experience in admin roles, especially with Coupa and Google Sheets.
The predicted salary is between 28000 - 29000 £ per year.
We are seeking a highly organised and proactive Administrative Assistant to join our team. This role requires flexibility, strong attention to detail, and the ability to manage a variety of administrative and compliance-related tasks in a fast-paced environment.
Key Responsibilities
- Processing invoices accurately and in a timely manner
- Raising and receipting Purchase Orders (POs)
- Managing and processing fines, ensuring proper documentation and tracking
- Organising and maintaining shared drives, ensuring files and records are consistently up to date
- Supporting compliance administration and maintaining accurate records
- Analysing data to identify trends in fines and creating location-based maps to support operational teams
- Assisting with general administrative duties as required
Requirements
- Strong experience in administrative roles, ideally within a compliance or operations environment
- Advanced proficiency in Google Sheets, including the use of formulas and data management
- Excellent organisational skills with a keen eye for detail
- Ability to manage multiple tasks and adapt to changing priorities
- Flexible approach to work, with availability to provide ad hoc cover when needed
- Proactive mindset with the ability to suggest and implement improvements to filing systems and processes
Desirable Skills
- Experience with data visualisation or mapping tools
- Previous experience working with compliance-related processes
What We're Looking For
We're looking for someone who is not only efficient and reliable but also brings fresh ideas on how to improve file organisation and administrative processes. A candidate who takes initiative and continuously looks for ways to enhance efficiency will thrive in this role. Experience in Coupa required.
Pay
From £14.00 p/h, paid weekly.
Shift Pattern
Monday-Friday with a requirement for flexibility and occasional ad hoc cover as needed on the weekend. 09:00am - 17:00pm.
Operations Administrative Assistant - Coupa Experienced in London employer: First Call Contract Services
Join a dynamic team as an Operations Administrative Assistant where your organisational skills and proactive mindset will be valued. We offer a supportive work culture that encourages employee growth through continuous improvement initiatives, alongside competitive pay and flexible working hours. Located in a fast-paced environment, you'll have the opportunity to make a meaningful impact while enjoying a collaborative atmosphere that fosters innovation and efficiency.
Contact Details:
First Call Contract Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrative Assistant - Coupa Experienced in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work with Coupa or in compliance roles. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Show off your skills! If you’ve got experience with Google Sheets or data visualisation, create a mini portfolio showcasing your best work. This can really set you apart during interviews.
✨Tip Number 3
Be proactive! When you apply through our website, make sure to follow up with a quick email expressing your enthusiasm for the role. It shows you're keen and keeps you on their radar.
✨Tip Number 4
Prepare for the unexpected! Since the role requires flexibility, think of examples from your past where you adapted to changing priorities. This will help you shine during interviews.
We think you need these skills to ace Operations Administrative Assistant - Coupa Experienced in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in administrative roles, especially if you've worked in compliance or operations. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your relevant experience!
Show Off Your Google Sheets Skills:Since advanced proficiency in Google Sheets is a must, include specific examples of how you've used formulas and data management in your previous roles. We love seeing candidates who can demonstrate their technical skills effectively!
Be Detail-Oriented:In your application, pay close attention to detail. This means checking for typos and ensuring your formatting is consistent. We appreciate candidates who take the time to present their application neatly, as it reflects the organisational skills we value.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're proactive and keen to join our team!
How to prepare for a job interview at First Call Contract Services
✨Know Your Coupa Inside Out
Since experience with Coupa is a must, make sure you brush up on its features and functionalities. Familiarise yourself with how it integrates into administrative tasks, especially around processing invoices and raising Purchase Orders. Being able to discuss specific examples of how you've used Coupa effectively will definitely impress.
✨Show Off Your Organisational Skills
This role requires excellent organisational skills, so be prepared to share examples of how you've managed multiple tasks in a fast-paced environment. Think about times when you improved filing systems or streamlined processes. Highlighting your proactive mindset will show that you're the right fit for their team.
✨Data Management is Key
With advanced proficiency in Google Sheets being essential, practice discussing how you've used formulas and data management techniques in previous roles. Bring along examples of data analysis you've done, especially if it relates to compliance or operational efficiency. This will demonstrate your analytical skills and attention to detail.
✨Flexibility is Your Friend
The job requires a flexible approach, so be ready to talk about your availability and willingness to adapt to changing priorities. Share instances where you've successfully handled unexpected tasks or provided ad hoc cover. This will show that you're not just reliable but also someone who can thrive in a dynamic work environment.
