At a Glance
- Tasks: Manage invoices, purchase orders, and compliance tasks in a fast-paced environment.
- Company: Join a dynamic team focused on operational excellence and innovation.
- Benefits: Earn £14.00 p/h, paid weekly, with flexible hours.
- Other info: Bring your fresh ideas to improve processes and thrive in a supportive environment.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in operations.
- Qualifications: Experience in admin roles, especially with Coupa and Google Sheets.
The predicted salary is between 28000 - 30000 £ per year.
We are seeking a highly organised and proactive Administrative Assistant to join our team. This role requires flexibility, strong attention to detail, and the ability to manage a variety of administrative and compliance-related tasks in a fast-paced environment.
Key Responsibilities
- Processing invoices accurately and in a timely manner
- Raising and receipting Purchase Orders (POs)
- Managing and processing fines, ensuring proper documentation and tracking
- Organising and maintaining shared drives, ensuring files and records are consistently up to date
- Supporting compliance administration and maintaining accurate records
- Analysing data to identify trends in fines and creating location-based maps to support operational teams
- Assisting with general administrative duties as required
Requirements
- Strong experience in administrative roles, ideally within a compliance or operations environment
- Advanced proficiency in Google Sheets, including the use of formulas and data management
- Excellent organisational skills with a keen eye for detail
- Ability to manage multiple tasks and adapt to changing priorities
- Flexible approach to work, with availability to provide ad hoc cover when needed
- Proactive mindset with the ability to suggest and implement improvements to filing systems and processes
Desirable Skills
- Experience with data visualisation or mapping tools
- Previous experience working with compliance-related processes
What We’re Looking For
We’re looking for someone who is not only efficient and reliable but also brings fresh ideas on how to improve file organisation and administrative processes. A candidate who takes initiative and continuously looks for ways to enhance efficiency will thrive in this role. Experience in Coupa required.
Pay
From £14.00 p/h Paid weekly
Shift Pattern
Monday-Friday with a requirement for flexibility and occasional ad hoc cover as needed on the weekend. 09:00am – 17:00pm
Operations Administrative Assistant – Coupa Experienced employer: First Call Contract Services, Ltd.
Join a dynamic team as an Operations Administrative Assistant where your organisational skills and proactive mindset will be valued. We offer a supportive work culture that encourages employee growth through continuous learning and improvement, alongside competitive pay and flexible working hours. Located in a fast-paced environment, you'll have the opportunity to make a meaningful impact while enjoying a collaborative atmosphere that fosters innovation and efficiency.
Contact Details:
First Call Contract Services, Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrative Assistant – Coupa Experienced
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Operations Administrative Assistant role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to shine! Familiarise yourself with their operations and think about how your skills, especially in compliance and data management, can add value to their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your experience with Google Sheets and your proactive approach to administrative tasks. This will help you feel more confident when it’s your turn to impress the hiring manager.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and submit your application today!
We think you need these skills to ace Operations Administrative Assistant – Coupa Experienced
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Administrative Assistant role. Highlight your experience with compliance and operations, and don’t forget to showcase your advanced Google Sheets skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've improved administrative processes in the past.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. A well-organised application reflects your ability to manage tasks effectively!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at First Call Contract Services, Ltd.
✨Know Your Coupa Inside Out
Since experience with Coupa is a must, make sure you brush up on its features and functionalities. Familiarise yourself with how it integrates into administrative tasks, especially around processing invoices and raising Purchase Orders. Being able to discuss your hands-on experience will show you're the right fit.
✨Show Off Your Organisational Skills
This role demands excellent organisational skills, so prepare examples of how you've managed multiple tasks in previous jobs. Think about specific situations where your attention to detail made a difference, like improving filing systems or tracking compliance documentation.
✨Be Ready to Discuss Data Management
With advanced proficiency in Google Sheets being essential, come prepared to talk about how you've used formulas and data management techniques in past roles. You might even want to bring a few examples of data analysis you've done, especially if it relates to identifying trends or creating visualisations.
✨Demonstrate Your Proactive Mindset
The company is looking for someone who takes initiative, so think of ways you've suggested improvements in your previous roles. Be ready to share ideas on how you could enhance efficiency in their administrative processes, showing that you're not just a doer but also a thinker.
