At a Glance
- Tasks: Manage invoices, purchase orders, and compliance tasks in a fast-paced environment.
- Company: Join a dynamic team focused on operational excellence and innovation.
- Benefits: Competitive pay, weekly payments, and flexible working hours.
- Other info: Great opportunity for growth and to make a real impact.
- Why this job: Be part of a team that values fresh ideas and efficiency improvements.
- Qualifications: Experience in admin roles, especially with Coupa and Google Sheets.
The predicted salary is between 28000 - 29000 £ per year.
We are seeking a highly organised and proactive Administrative Assistant to join our team. This role requires flexibility, strong attention to detail, and the ability to manage a variety of administrative and compliance-related tasks in a fast-paced environment.
Key Responsibilities
- Processing invoices accurately and in a timely manner
- Raising and receipting Purchase Orders (POs)
- Managing and processing fines, ensuring proper documentation and tracking
- Organising and maintaining shared drives, ensuring files and records are consistently up to date
- Supporting compliance administration and maintaining accurate records
- Analysing data to identify trends in fines and creating location-based maps to support operational teams
- Assisting with general administrative duties as required
Requirements
- Strong experience in administrative roles, ideally within a compliance or operations environment
- Advanced proficiency in Google Sheets, including the use of formulas and data management
- Excellent organisational skills with a keen eye for detail
- Ability to manage multiple tasks and adapt to changing priorities
- Flexible approach to work, with availability to provide ad hoc cover when needed
- Proactive mindset with the ability to suggest and implement improvements to filing systems and processes
Desirable Skills
- Experience with data visualisation or mapping tools
- Previous experience working with compliance-related processes
What We’re Looking For
We’re looking for someone who is not only efficient and reliable but also brings fresh ideas on how to improve file organisation and administrative processes. A candidate who takes initiative and continuously looks for ways to enhance efficiency will thrive in this role. Experience in Coupa required.
Pay
From £14.00 p/h, paid weekly.
Shift Pattern
Monday-Friday with a requirement for flexibility and occasional ad hoc cover as needed on the weekend. 09:00am – 17:00pm.
Operations Administrative Assistant – Coupa Experienced in London employer: First Call Contract Services, Ltd.
Join a dynamic team as an Operations Administrative Assistant where your organisational skills and proactive mindset will be valued. We offer a supportive work culture that encourages employee growth through continuous improvement initiatives, alongside competitive pay and flexible working hours. Located in a fast-paced environment, you'll have the opportunity to make a meaningful impact while enjoying a collaborative atmosphere that fosters innovation and efficiency.
Contact Details:
First Call Contract Services, Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrative Assistant – Coupa Experienced in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Operations Administrative Assistant role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks and compliance. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your experience in a clear and compelling way!
✨Tip Number 3
Show off your skills! If you’ve got experience with Google Sheets or data visualisation tools, bring examples to your interviews. We love seeing candidates who can demonstrate their proficiency and how they can add value to our team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Operations Administrative Assistant – Coupa Experienced in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Administrative Assistant role. Highlight your experience with compliance and operations, and don’t forget to mention your proficiency in Google Sheets!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've improved administrative processes in the past.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. A well-organised application will show us that you have the skills we’re looking for!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at First Call Contract Services, Ltd.
✨Know Your Coupa Inside Out
Since experience with Coupa is a must, make sure you brush up on its features and functionalities. Familiarise yourself with how it integrates into administrative tasks, especially around processing invoices and raising Purchase Orders. Being able to discuss specific examples of how you've used Coupa effectively will definitely impress.
✨Show Off Your Organisational Skills
This role requires strong organisational skills, so prepare to share examples of how you've managed multiple tasks in a fast-paced environment. Think about times when you improved filing systems or streamlined processes. Highlighting your attention to detail will also be key!
✨Be Data Savvy
With a focus on analysing data and creating maps, it's important to demonstrate your proficiency in Google Sheets. Prepare to discuss any relevant projects where you've used formulas or data visualisation tools. If you can bring along a sample of your work, even better!
✨Emphasise Your Proactive Mindset
The ideal candidate is someone who takes initiative. Be ready to talk about times when you've suggested improvements or taken the lead on a project. Showing that you're not just reactive but also proactive will set you apart from other candidates.
