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- Tasks: Support depot management with admin tasks and maintain accurate records.
- Company: Join a leading UK bus operator embracing innovative technology.
- Benefits: Full-time role with health benefits and opportunities for career advancement.
- Why this job: Be part of a team shaping the future of public transport in a dynamic environment.
- Qualifications: Previous admin experience, strong computer skills, and attention to detail.
The predicted salary is between 24000 - 30000 £ per year.
Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport. Our Caledonia Depot in Glasgow is looking for an organised and proactive Depot Assistant to support our depot management team. This is a full-time permanent role.
About the role
You will work closely with the Operations and Engineering Managers, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.
Key Responsibilities
- Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews.
- Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files.
- Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme.
- Manage lost property and coordinate returns to customers.
- Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM.
- Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE.
- Ensure compliance with internal procedures.
About you
The ideal candidate will be someone who enjoys working in a fast-paced operational environment, can manage multiple tasks efficiently, and takes pride in maintaining accurate and reliable records. Ideally you will have:
- Previous administrative or office support experience.
- Good computer literacy and experience using administrative systems.
- Strong attention to detail and excellent time management skills.
- Well organised with the ability to prioritise tasks effectively.
- Customer-focused with a practical, common-sense approach.
- Self-motivated, friendly, and helpful with an excellent telephone manner.
Rewards
Your health is important to us which is why we offer Simply Health.
Depot Assistant employer: First Bus
Contact Detail:
First Bus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Assistant
✨Tip Number 1
Network like a pro! Reach out to current employees at the company through LinkedIn or local events. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company’s values and recent projects. We want to see that you’re genuinely interested in what we do, so come armed with questions that show you’ve done your homework!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re keen on the role. Plus, it’s a great way to reiterate your interest in joining our team.
We think you need these skills to ace Depot Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Depot Assistant role. Highlight any relevant administrative experience and skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working with us and how your skills align with our mission of delivering sustainable and efficient passenger journeys.
Show Off Your Attention to Detail: Since the role requires maintaining accurate records, make sure your application is free from typos and errors. We appreciate candidates who take pride in their work and pay attention to the little things!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our forward-thinking team!
How to prepare for a job interview at First Bus
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Assistant role. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the job requires strong organisational abilities, prepare examples from your past where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, as this will demonstrate your fit for the fast-paced environment.
✨Highlight Your Tech Savviness
With the company embracing cutting-edge technology, it's essential to showcase your computer literacy and experience with administrative systems. Be prepared to discuss any relevant software you've used and how you've leveraged technology to improve processes in your previous roles.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.