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- Tasks: Support HR operations, manage recruitment processes, and assist with employee onboarding.
- Company: Join First Title, a leading provider in title insurance and settlement services.
- Benefits: Gain valuable HR experience, competitive salary, and opportunities for professional growth.
- Other info: Embrace a culture of equality, diversity, and inclusion while developing your skills.
- Why this job: Kickstart your HR career in a dynamic team and make a real impact.
- Qualifications: Strong organisational skills and a proactive attitude; HR experience is a plus but not essential.
The predicted salary is between 30000 - 42000 £ per year.
First Title is the UK division of First American Financial Corporation (“FAFC”). First American Financial Corporation is a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. One of our subsidiaries, First Title Insurance plc (FTI) is a leading insurer of risks involving title and related areas of property and property finance.
We now have an exciting opportunity for an experienced Administrator to join our small, friendly and busy Human Resources team providing generalist HR administration support across the First Title group.
This is an excellent opportunity for someone looking to start their career in Human Resources, or with previous HR admin experience. Working as part of an effective HR team, you will assist in providing a comprehensive, professional service to managers and employees within FTI and associated companies.
You will have the opportunity to be involved in all aspects of HR including recruitment from placing internal and external advertisements, liaising with recruitment agencies and arranging interviews, carrying out pre-employment checks, to liaising with internal and external candidates.
You will manage the new starter process from offer stage through to induction and set up, maintain and update new and existing employee details using Workday (the HR system). You will handle maternity, paternity and parental leave procedures and queries and administer other HR processes such as training, performance management, compensation and benefits, and leavers.
This interesting and varied role requires an individual who is highly organised, efficient and who possesses excellent client liaison skills. Educated to degree level, ideally you will have previous experience as an HR Administrator in a professional, fast paced environment. However this is not essential if you have strong administration skills and can demonstrate the requirements outlined below.
You will have excellent organisational skills, lots of initiative and a pro-active approach to work. Strong attention to detail and the ability to deal effectively with a busy workload and competing priorities are paramount. You must be advanced in using MS Office applications such as Outlook, Word, Excel and Powerpoint. Your outstanding communication skills and ability to handle confidential data in a professional manner are paramount.
Above all, to be successful in this fantastic role you need to show enthusiasm, flexibility and a positive working attitude. For this you will be rewarded with the opportunity to broaden your skill set and HR experience within an expanding global company.
KEY RESPONSIBILITIES:
- All recruitment administration, including the preparation of job adverts, liaising with recruitment agencies, managing the recruitment Applicant Tracking System (ATS), arranging interviews and preparing interview packs
- Manage the new starters process from offer documentation and induction through to administering the probation reviews, liaising with department to ensure the process runs smoothly
- Ensure that new starters are set up on all internal systems and pre-employment checks are completed in a timely manner
- Deal with all aspects of training administration for courses and company sponsored qualifications ensuring staff attending courses receive all the necessary pre and post paperwork including joining instructions in a timely manner
- Assist with the CPD Under IDD process, maintaining up to date and accurate training records, and preparing quarterly training reports and graphs in time for quarterly meetings
- Collate sickness records, chase up outstanding Self Certificates/Statements of Fitness, ensuring any issues are brought to the attention of the Senior HR Officer
- Monitor the HR inbox, responding to routine queries and requests from line managers and employees in a courteous prompt manner liaising with the wider HR team where necessary to resolve queries
- Administer maternity, paternity, parental leave, leaver procedures and handle any related queries
- Assist with benefit renewals, and dealing with all adhoc aspects of administration for employee benefit changes
- Assist with the preparation of salary review/bonus/promotion/termination letters
- Update both the HR systems and manual personnel records to ensure that timely and accurate information is available at all times
- Provide regular and ad hoc management information reports
- Manage Long Service Awards process
- Prepare information for Payroll to ensure all new starters, leavers and changes are captured
- Process invoices and company credit card statements, liaising with the Finance dept and HR suppliers
- Provide a general administrative service for the HR team including post, stationery and general administrative duties as required
- Facilities administration issues including updating and maintaining registers in relation to annual contracts, liaising with suppliers and contractors to resolve queries
- Model and promote First Title Values in all aspects of your daily work (Integrity, Commitment, Teamwork, Service and Leadership)
HR Administrator employer: First American
Contact Detail:
First American Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an HR Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with First Title's values and how they align with your own. This will help you stand out as a candidate who truly fits the team.
✨Tip Number 3
Practice common HR interview questions. Think about your past experiences and how they relate to the responsibilities of the HR Administrator role. Being ready with examples will show your confidence and expertise.
✨Tip Number 4
Don't forget to follow up after your interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and any HR-related tasks you've handled.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific aspects of the job that excite you and how you can contribute to the team.
Show Off Your Skills: Don’t forget to showcase your organisational skills and attention to detail in your application. These are key traits for the HR Administrator position, so give examples of how you've demonstrated these in past roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us!
How to prepare for a job interview at First American
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and processes. Familiarise yourself with recruitment administration, employee onboarding, and training management. This will show your potential employer that you understand the role and are ready to hit the ground running.
✨Showcase Your Organisational Skills
As an HR Administrator, being organised is crucial. Prepare examples of how you've managed multiple tasks or projects in the past. Bring a notepad to jot down important points during the interview, demonstrating your proactive approach and attention to detail.
✨Prepare for Common HR Scenarios
Think about common HR scenarios you might face, such as handling employee queries or managing recruitment processes. Be ready to discuss how you would approach these situations, showcasing your problem-solving skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, ask questions that reflect your interest in the company and the HR team. Inquire about their use of Workday or how they handle employee development. This shows you're engaged and eager to contribute to their success.