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For Companies At a Glance
- Tasks: Coordinate contracts and manage purchase orders while liaising with clients and stakeholders.
- Company: Join a well-established designer and manufacturer in the oil, gas, and healthcare sectors.
- Benefits: Enjoy a competitive salary, 33 days holiday, profit share scheme, and a 37-hour work week.
- Why this job: Great opportunity for career progression in a thriving business with a supportive culture.
- Qualifications: 2 years office administration and 3 years contracts administration experience preferred; HNC or HND education.
- Other info: This role offers long-term stability and the chance to work on exciting projects.
First Achieve's Engineering Division have an excellent opportunity for a Contracts Project Manager to join an established and growing company in the Ayrshire region. Our client is a long established designer and manufacturer of oil, gas, petrochemical, polysilicon, agricultural and healthcare components.
What's on Offer:
- A straight to permanent role.
- Salary bracket of £30-45k (pending experience)
- 33 days holiday
- Profit share scheme
- 37hr work week
- An opportunity for a young engineer or experienced administrator to progress into a project managerial role.
This role will require you to successfully administrate and coordinate between internal and external stakeholders associated with the business, optimising and enhancing commercial success, and providing the greatest satisfaction to customers.
Duties will involve the following:
- Management of all purchase orders from issue of starter to completion.
- Liaising with clients on all matters: contractual, financial & engineering throughout the lifetime of each project.
- Create/maintain/update and issue project schedules using MS Project.
- Review and ensure all contractual obligations of each purchase order are met throughout manufacture.
- Ensuring all equipment for each project is manufactured to client's requirements, and is delivered on schedule.
- If required by clients, provide regular updates on progress of projects including but not limited to monthly progress reports & production schedules.
- Review and approval of all engineering (Customer & Shop) drawings prior to manufacture.
- Prepare & apply for Bank Guarantees & Letters of Credit relating to all purchase orders, including preparation of all documentation in line with LC requirements and submission for payment.
- Monitoring, tracking and expediting payment of all outstanding debts.
- Monitor, troubleshoot and maintain MRP system for project specific processes.
- Update company project and Job tracking sheet.
Essential skills, experience and knowledge:
- Knowledge of and conversant in logistics terminology, import/export documentation, and contracts administration.
- Must have excellent communication skills and team working ability to collaborate with engineers, logistics brokers, agents, customers and management.
- Excellent computer skills in Microsoft Office Suite, and quick to learn other programs used such as M files.
- Have 2 years experience in office administration.
- Have 3 years experience in contracts administration inclusive of letters of credit and bank guarantee documentation (highly preferred).
- Have Standard and Higher Grades as well as post secondary education to HNC or HND (preferred).
This is a fantastic opportunity to join a thriving business, who can offer long-term stability & career progression for the right candidates. APPLY TODAY and one of our Engineering Consultants will be in touch to discuss in more detail.
Contracts Project Coordinator employer: First Achieve Ltd
Contact Detail:
First Achieve Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Project Coordinator
✨Tip Number 1
Familiarise yourself with logistics terminology and contracts administration. Understanding the specific language used in the industry will help you communicate effectively with stakeholders and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the engineering and project management fields. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at companies like ours.
✨Tip Number 3
Brush up on your Microsoft Project skills. Since the role involves creating and maintaining project schedules, being proficient in this software will not only boost your confidence but also impress potential employers.
✨Tip Number 4
Prepare to discuss your experience with letters of credit and bank guarantees. Highlighting your familiarity with these financial documents will set you apart from other candidates and show that you understand the complexities of contracts administration.
We think you need these skills to ace Contracts Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in contracts administration and project coordination. Emphasise your skills in logistics terminology and any experience with letters of credit and bank guarantees.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your communication skills and ability to collaborate with various stakeholders, as these are crucial for the role.
Showcase Relevant Experience: In your application, provide examples of past projects where you successfully managed purchase orders or liaised with clients. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Contracts Project Coordinator role.
How to prepare for a job interview at First Achieve Ltd
✨Know Your Contracts Inside Out
Make sure you have a solid understanding of contracts administration, including letters of credit and bank guarantees. Be prepared to discuss your experience with these documents and how you've managed them in previous roles.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, demonstrate your excellent communication skills during the interview. Share examples of how you've effectively collaborated with teams or clients in the past.
✨Familiarise Yourself with MS Project
As project scheduling is a key part of the role, brush up on your MS Project skills. Be ready to discuss how you've used project management software in previous positions and how it helped you keep projects on track.
✨Highlight Your Problem-Solving Abilities
The job requires monitoring and troubleshooting project processes. Prepare to share specific instances where you've identified issues and implemented solutions, showcasing your ability to think critically under pressure.
