At a Glance
- Tasks: Support the Property Management team with admin tasks and client communications.
- Company: Join a well-established firm in Gravesend, Kent with a supportive culture.
- Benefits: Enjoy health perks, holiday time, and opportunities for professional growth.
- Other info: Flexible hours with a focus on teamwork and customer service.
- Why this job: Gain valuable experience in property management while working part-time.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 20000 - 25000 £ per year.
Firmin Recruit is delighted to be recruiting for an experienced Property Administration Assistant for our established client based in Gravesend, Kent.
Hours: 9.00 am - 5.30 pm Thursday & Friday
This role is a permanent Part-time Role.
Benefits: Medicash, Benenden Health Care (after one year of service), 22 days holiday (pro-rated), extra days at Christmas + Bank Holidays, Learning & Development Programme, Long Service Award, Pension, company events, etc.
The Role: The administrator will provide comprehensive administration support to the Commercial Property Management Department, assisting Property Managers in the delivery of efficient and professional services to clients, tenants, contractors, and professional advisers. The role requires excellent organisational skills, strong attention to detail and the ability to manage multiple priorities whilst maintaining high standards of customer service.
Key Responsibilities:
- Assist with the day-to-day administration of commercial property portfolios.
- Handle telephone and email enquiries from clients, tenants, contractors, and other stakeholders.
- Support Property Managers by responding to routine enquiries and escalating matters where appropriate.
- Liaise with solicitors, utility providers, contractors, and other third-party professionals.
- Prepare invoices, fee accounts, correspondence, reports, and property documentation.
- Maintain accurate records, files, databases, and property management systems.
- Assist with arranging repairs, maintenance work, contractor appointments, etc.
- Produce departmental reports, arrears reports, and presentation materials.
- Process incoming and outgoing post, scanning, photocopying, etc.
Suitable Candidate:
- Previous administrative experience within a professional office environment.
- Excellent verbal and written communication skills.
- Professional and confident telephone manner.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
- Ability to work independently and as part of a team.
- Excellent customer service and people skills.
- Organise meetings, prepare agendas and take notes.
If you have the necessary skills and would like more information about this role, please send your CV. Firmin Recruit is an agency working on behalf of our client.
Part-Time Property Administrator in Gravesend employer: Firmin Recruit LTD
Join a supportive and dynamic team as a Part-Time Property Administrator in Gravesend, where your contributions will be valued and recognised. With a strong focus on employee well-being, we offer a range of benefits including health care options, generous holiday allowances, and opportunities for professional development. Our collaborative work culture fosters growth and ensures that you can thrive in your role while enjoying a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Property Administrator in Gravesend
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a part-time role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for property administration roles and practice your answers. We want you to showcase your organisational skills and attention to detail, so be ready to share examples from your past experiences.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Part-Time Property Administrator in Gravesend
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Property Administrator role. Highlight your previous administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your organisational skills and attention to detail, as these are key for us in this position.
Show Off Your Communication Skills:Since you'll be handling enquiries from various stakeholders, it's important to showcase your verbal and written communication skills. Make sure your application is clear, concise, and free of errors – we love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any updates. Plus, it’s super easy!
How to prepare for a job interview at Firmin Recruit LTD
✨Know Your Stuff
Before the interview, make sure you understand the role of a Property Administrator inside out. Familiarise yourself with the key responsibilities listed in the job description, like handling enquiries and preparing documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be ready to share examples from your past experiences where you've successfully managed multiple priorities. Think about specific situations where your attention to detail made a difference, and be prepared to discuss them during the interview.
✨Practice Your Communication
With strong verbal and written communication skills being essential, practice how you articulate your thoughts. You might want to rehearse common interview questions with a friend or family member. This will help you sound professional and confident, especially when discussing your experience with clients and stakeholders.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture or the team you'll be working with. This shows that you're not just interested in the job, but also in how you can fit into their environment. It’s a great way to leave a lasting impression!
