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- Tasks: Support the Managing Director and ensure smooth office operations.
- Company: Fast-growing financial services business with an entrepreneurial spirit.
- Benefits: Great starting salary, career progression, and a supportive team environment.
- Why this job: Make a real impact in a dynamic role with exposure to senior leadership.
- Qualifications: 1+ years as a Personal Assistant or Office Administrator, strong organisational skills.
- Other info: Opportunity to shape your role in a fast-paced, evolving industry.
The predicted salary is between 30000 - 42000 £ per year.
Job Title: Personal Assistant / Office Administrator
Location: City of London
Reports to: Managing Director
Company Overview
Our client are a fast-growing, exciting and entrepreneurial Financial Services business specialising in the provision of tailored funding solutions to businesses across the UK. Their mission is to support growth by enabling access to essential business assets through flexible and responsive finance products. As they continue to grow, we are looking for a proactive Personal Assistant / Office Administrator to join their team.
Role Overview
This new standalone role combines executive support with day-to-day administrative coordination. As the Personal Assistant / Office Administrator, you will be the key point of contact for the Managing Director while also ensuring seamless office operations. You’ll play a crucial role in maintaining a professional and efficient working environment as the team continues to grow. This is a new role so you will be able to make it your own and really see the impact of your actions.
Key Responsibilities
- Provide proactive, confidential support to the Managing Director, including diary management, travel arrangements, and meeting coordination
- Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism
- Oversee general office administration including supplies, IT liaison, record-keeping, and facilities management
- Coordinate internal events, team meetings, and external appointments
- Support HR and finance teams with onboarding, expense processing, and document handling
- Act as a first point of contact for internal and external stakeholders, maintaining a polished and welcoming presence
Skills and Experience
- Ideally 1+ years\’ experience as a Personal Assistant, Executive Assistant, or Office Administrator
- Highly organised with strong attention to detail and the ability to multitask under pressure
- Excellent written and verbal communication skills
- Proficient in Microsoft 365 tools (Word, Excel, Outlook, Teams, PowerPoint)
- Discretion and professionalism in handling sensitive information
- Proactive, approachable, and solution-oriented
Why Join Us?
You\’ll become an integral part of a dynamic, supportive team in a business that values initiative and efficiency. With exposure to senior leadership and operations, this role offers both stability and variety in a fast-paced, evolving industry. It also comes with a great starting salary as well as opening up a lot of doors for progression and development opportunities.
Personal Assistant / Office Administrator employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the Managing Director you'll be supporting. Show them you understand their mission and how you can contribute to their growth. A little prep goes a long way!
✨Tip Number 3
Be proactive during the interview process. Ask insightful questions about the role and the team dynamics. This shows you're genuinely interested and ready to take initiative, which is exactly what they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are keen to join us directly!
We think you need these skills to ace Personal Assistant / Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience as a Personal Assistant or Office Administrator to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've supported executives or managed office operations in the past.
Show Off Your Communication Skills: Since excellent written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that showcases your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Fintellect Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant / Office Administrator. Familiarise yourself with diary management, travel arrangements, and office administration tasks. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and ability to multitask under pressure. This is crucial for the role, so make it clear how you can keep everything running smoothly.
✨Communicate Like a Pro
Since excellent written and verbal communication skills are key for this position, practice articulating your thoughts clearly. You might even want to prepare a brief presentation or report to showcase your proficiency with Microsoft 365 tools. This will not only impress them but also give you confidence.
✨Be Approachable and Solution-Oriented
The company values a proactive and approachable attitude, so during the interview, convey your willingness to tackle challenges head-on. Share examples of how you've solved problems in previous roles and how you can bring that same energy to their team. A positive attitude goes a long way!