At a Glance
- Tasks: Support the Managing Director and ensure smooth office operations in a dynamic environment.
- Company: Fast-growing financial services business with an entrepreneurial spirit.
- Benefits: Great starting salary, career progression, and exposure to senior leadership.
- Other info: Opportunity to shape a new role and thrive in a fast-paced industry.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: 1+ years as a Personal Assistant or Office Administrator, strong organisational skills.
The predicted salary is between 30000 - 42000 € per year.
Job Title: Personal Assistant / Office Administrator
Location: City of London
Reports to: Managing Director
Company Overview
Our client are a fast-growing, exciting and entrepreneurial Financial Services business specialising in the provision of tailored funding solutions to businesses across the UK. Their mission is to support growth by enabling access to essential business assets through flexible and responsive finance products. As they continue to grow, we are looking for a proactive Personal Assistant / Office Administrator to join their team.
Role Overview
This new standalone role combines executive support with day-to-day administrative coordination. As the Personal Assistant / Office Administrator, you will be the key point of contact for the Managing Director while also ensuring seamless office operations. You’ll play a crucial role in maintaining a professional and efficient working environment as the team continues to grow. This is a new role so you will be able to make it your own and really see the impact of your actions.
Key Responsibilities
- Provide proactive, confidential support to the Managing Director, including diary management, travel arrangements, and meeting coordination
- Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism
- Oversee general office administration including supplies, IT liaison, record-keeping, and facilities management
- Coordinate internal events, team meetings, and external appointments
- Support HR and finance teams with onboarding, expense processing, and document handling
- Act as a first point of contact for internal and external stakeholders, maintaining a polished and welcoming presence
Skills and Experience
- Ideally 1+ years\' experience as a Personal Assistant, Executive Assistant, or Office Administrator
- Highly organised with strong attention to detail and the ability to multitask under pressure
- Excellent written and verbal communication skills
- Proficient in Microsoft 365 tools (Word, Excel, Outlook, Teams, PowerPoint)
- Discretion and professionalism in handling sensitive information
- Proactive, approachable, and solution-oriented
Why Join Us?
You\'ll become an integral part of a dynamic, supportive team in a business that values initiative and efficiency. With exposure to senior leadership and operations, this role offers both stability and variety in a fast-paced, evolving industry. It also comes with a great starting salary as well as opening up a lot of doors for progression and development opportunities.
Personal Assistant / Office Administrator in Cardiff employer: Fintellect Recruitment
Join a fast-growing Financial Services business in the heart of the City of London, where your role as a Personal Assistant / Office Administrator will be pivotal in supporting the Managing Director and ensuring smooth office operations. With a dynamic and supportive work culture, you'll enjoy a competitive salary and ample opportunities for professional growth, all while making a tangible impact in a thriving entrepreneurial environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Office Administrator in Cardiff
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills can help them grow and be ready to share specific examples of your past experiences that align with what they’re looking for.
✨Tip Number 3
Show off your organisational skills! During the interview, demonstrate how you manage your time and tasks. Bring a planner or a digital tool to showcase your ability to juggle multiple responsibilities effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant / Office Administrator in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience as a Personal Assistant or Office Administrator to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've supported executives or managed office operations in the past.
Show Off Your Communication Skills:Since excellent written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that showcases your attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Fintellect Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant / Office Administrator. Familiarise yourself with diary management, travel arrangements, and office administration tasks. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and ability to multitask under pressure. This is crucial for the role, so make it clear that you can handle the demands of a fast-paced environment.
✨Communicate Like a Pro
Since excellent communication skills are key for this position, practice articulating your thoughts clearly and confidently. Be ready to answer questions about how you would handle sensitive information and maintain professionalism when dealing with internal and external stakeholders.
✨Demonstrate Your Tech Savvy
Make sure you’re comfortable discussing your proficiency with Microsoft 365 tools. You might be asked to provide examples of how you've used these tools in previous roles. Being able to showcase your tech skills will set you apart as a candidate who can hit the ground running.
