Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage office operations, support the Managing Director, and coordinate team activities.
- Company: Join a dynamic early-stage financial services provider with exciting growth potential.
- Benefits: Enjoy a vibrant work environment, training opportunities, and a chance to shape company culture.
- Why this job: Be part of a groundbreaking fintech journey with significant funding and impactful projects.
- Qualifications: Strong organisational skills, excellent communication, and a knack for problem-solving are essential.
- Other info: Training will be provided, and the role may evolve with business needs.
The predicted salary is between 36000 - 60000 £ per year.
Our Client Our client are a very early stage financial services provider operating in the personal finance and business banking space. They will be looking to launch their business with a focus on credit cards and then growing into personal and business current accounts and then looking to apply for a banking licence in due course. They have a huge level of funding which makes this opportunity so exciting. More than many of the well known fintechs had at the same stage. The role of the Executive Assistant / Office Manager The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness and safety. The Office Manager/Executive Assistant will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors. To take responsibility and ownership of office organisation, day to day management of Reception team, IT (liaison with IT support provider), project management, ensure deadline compliance; management of company documents and files, ensuring their security, integrity and confidentiality To be responsible for the co-ordination of calendars, scheduling meetings, correspondence, and for general human resource matters, acting as a liaison between management and employees To carry out all duties in a professional manner and to adhere to procedures, polices and guidelines at all times. Duties & Responsibilities of the Office Manager / Executive Assistant The basic duties and responsibilities to be undertaken by the Office Manager / Executive Assistant will consist of those listed below. However, this job outline is not intended to be an exhaustive list, but to indicate the main responsibilities of the post. It will be reviewed periodically to take account of changes and developments in business needs and may be modified at any time, after full consultation with the post-holder. Training will be provided where appropriate. Main Duties of the Executive Assistant / Office Manager To organise office operations and procedures ensuring compliance to Health and Safety and GDPR regulations; Ensure effective electronic and hard copy filing systems are established and maintained; to identify and implement a suitable electronic Data Management System; develop and document procedures to cover data protection, record retention, record archive and disposal; Work with IT support team to ensure efficient operation of the office, planning and procuring hardware / software as necessary; perform review and analysis of any special projects and keep management team fully briefed Work with the Company website / PR provider and ensure that web pages are regularly reviewed and updated to reflect the latest information Monitor and update social media accounts providing regular feeds detailing Company activities Develop an understanding of the Property Management System (Qube) and using it to interrogate the tenant / property database to provide information for internal reporting and to run reports as required. Manage office supplies inventory and sourcing, ensuring stocks are replenished in a timely and cost-effective manner. Liaise with suppliers as required. Recruitment of office staff, provision of induction training for new employees and mentoring. Maintenance of employee records, training records, skills matrices; proposing and sourcing developmental training. Where / when appropriate, discipline. Regularly review and update the Employee Handbook to ensure compliance with current legislation. Administrative Duties of the Executive Assistant / Office Manager Organise and schedule appointments and meetings ensuring any diary conflicts are resolved Attend meetings as required, take accurate minutes and circulate in Skills of the Executive Assistant / Office Manager Strong organisational and planning skills Excellent time management Excellent communications skills Excellent interpersonal skills Excellent telephone manner Excellent numeracy skills Excellent attention to detail and problem-solving skills
Office Manager / EA employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / EA
✨Tip Number 1
Familiarise yourself with the financial services sector, especially in personal finance and business banking. Understanding the industry trends and challenges will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock office management plan. This could include how you would handle scheduling, document management, and compliance with regulations like GDPR. Presenting this during an interview can set you apart.
✨Tip Number 3
Network with professionals in the fintech space, particularly those involved in office management or executive assistance roles. Attend relevant events or join online forums to gain insights and potentially get referrals.
✨Tip Number 4
Demonstrate your tech-savviness by being familiar with common office software and project management tools. Highlight any experience you have with data management systems or social media management, as these are crucial for the role.
We think you need these skills to ace Office Manager / EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Manager / Executive Assistant role. Emphasise your organisational, planning, and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage office operations and support senior management effectively.
Highlight Relevant Skills: In your application, clearly outline your strong organisational skills, time management abilities, and attention to detail. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Fintellect Recruitment
✨Showcase Your Organisational Skills
As an Office Manager/EA, your ability to organise and manage tasks is crucial. Prepare examples of how you've successfully organised office operations or managed multiple schedules in the past. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with GDPR and Health & Safety Regulations
Since compliance with GDPR and Health & Safety regulations is a key part of the role, make sure you understand these regulations well. Be ready to discuss how you have implemented or adhered to such policies in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle conflicts. Think of scenarios where you had to resolve scheduling conflicts or manage a crisis in the office, and be prepared to explain your thought process and actions.
✨Demonstrate Your Communication Skills
Excellent communication is vital for this role. Practice articulating your thoughts clearly and confidently. You might also want to prepare to discuss how you would handle communication between management and employees, as well as your approach to taking minutes during meetings.
