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- Tasks: Organise office operations, manage schedules, and support the Managing Director.
- Company: Join a pioneering financial services provider focused on personal finance and business banking.
- Benefits: Enjoy a dynamic work environment with opportunities for training and development.
- Why this job: Be part of an exciting startup journey with a chance to shape company culture and processes.
- Qualifications: Strong organisational skills and excellent time management are essential; training provided.
- Other info: Opportunity to grow with the company as it expands into new financial services.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They will be looking to launch their business with a focus on credit cards and then growing into personal and business current accounts and then looking to apply for a banking licence in due course.
The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness and safety. The Office Manager/Executive Assistant will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors.
To take responsibility and ownership of office organisation, day to day management of Reception team, IT (liaison with IT support provider), project management, ensure deadline compliance; management of company documents and files, ensuring their security, integrity and confidentiality.
To be responsible for the co-ordination of calendars, scheduling meetings, correspondence, and for general human resource matters, acting as a liaison between management and employees.
Duties & Responsibilities of the Office Manager / Executive Assistant
The basic duties and responsibilities to be undertaken by the Office Manager / Executive Assistant will consist of those listed below. It will be reviewed periodically to take account of changes and developments in business needs and may be modified at any time, after full consultation with the post-holder. Training will be provided where appropriate.
Main Duties of the Executive Assistant / Office Manager
- To organise office operations and procedures ensuring compliance to Health and Safety and GDPR regulations;
- To identify and implement a suitable electronic Data Management System; develop and document procedures to cover data protection, record retention, record archive and disposal;
- Work with IT support team to ensure efficient operation of the office, planning and procuring hardware/software as necessary; perform review and analysis of any special projects and keep management team fully briefed.
- Work with the Company website/PR provider and ensure that web pages are regularly reviewed and updated to reflect the latest information.
- Monitor and update social media accounts providing regular feeds detailing Company activities.
- Develop an understanding of the Property Management System (Qube) and using it to interrogate the tenant/property database to provide information for internal reporting and to run reports as required.
- Manage office supplies inventory and sourcing, ensuring stocks are replenished in a timely and cost-effective manner.
- Recruitment of office staff, provision of induction training for new employees and mentoring, proposing and sourcing developmental training.
Skills of the Executive Assistant / Office Manager
- Strong organisational and planning skills
- Excellent time management
- Excellent telephone manner
Executive Assistant & Office Manager (f/m/d) employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager (f/m/d)
✨Tip Number 1
Familiarise yourself with the financial services sector, especially personal finance and business banking. Understanding the industry will help you speak confidently about how your skills can contribute to the company's goals.
✨Tip Number 2
Highlight your organisational and planning skills during any discussions. Be prepared to share specific examples of how you've successfully managed office operations or coordinated projects in the past.
✨Tip Number 3
Demonstrate your familiarity with GDPR regulations and data management systems. Being knowledgeable about these areas will show that you can handle sensitive information responsibly and efficiently.
✨Tip Number 4
Engage with the company's social media accounts and website before your interview. This will not only give you insights into their current activities but also allow you to discuss how you can enhance their online presence.
We think you need these skills to ace Executive Assistant & Office Manager (f/m/d)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administrative support. Emphasise skills such as organisational abilities, time management, and any experience with data management systems.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your background aligns with the needs of the company and express your enthusiasm for the role.
Showcase Relevant Skills: In your application, clearly outline your strong organisational skills, planning capabilities, and excellent telephone manner. Provide examples of how you've successfully managed office operations or supported senior management in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Fintellect Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant and Office Manager, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed office operations or coordinated complex schedules in the past.
✨Demonstrate Your Understanding of Compliance
Since the role involves ensuring compliance with Health and Safety and GDPR regulations, it's important to show your knowledge in these areas. Brush up on relevant regulations and be ready to explain how you would implement them in the workplace.
✨Highlight Your IT Proficiency
The position requires liaising with IT support and managing electronic data systems. Be sure to mention any experience you have with IT management or specific software tools that could benefit the company, such as data management systems or social media platforms.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected situations. Think of scenarios where you've had to manage tight deadlines or resolve conflicts, and be ready to share how you approached those challenges.
