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For Companies At a Glance
- Tasks: Support dynamic directors in both business and personal tasks, ensuring smooth operations.
- Company: Fast-growing international company with a vibrant culture and diverse responsibilities.
- Benefits: 25 days holiday, flexible working, and a chance to make a real impact.
- Why this job: Join a unique role where no two days are the same and thrive on variety.
- Qualifications: 5+ years as an Executive Assistant, strong organisational skills, and tech-savvy.
- Other info: Opportunity for career growth in a high-trust environment.
The predicted salary is between 36000 - 60000 £ per year.
The Role
Hybrid Executive Assistant & Personal PA to support the founding directors of a fast-growing international company across both business and personal lives.
This is a unique role at the centre of a dynamic international business and a busy family household. You will act as a trusted right hand to the Directors, ensuring smooth operations, strong financial oversight, effective staff management, and seamless coordination of business and family priorities.
Business (c.70%)
- Proactively manage diaries, inboxes, and priorities for both Directors.
- Support financial administration: expenses, reconciliations, approvals, payments, and liaising with accountants.
- Coordinate projects across the company, the charitable foundation, and the property portfolio.
- Prepare documents, presentations, and briefing packs ahead of meetings and events.
- Liaise with clients, trustees, and professional partners with professionalism and warmth.
- Arrange complex UK, US, and international travel itineraries.
- Track deadlines and actions, ensuring projects and commitments move forward.
- Manage and coordinate support staff — ensuring tasks are delegated, priorities are clear, and the team operates efficiently.
Personal (c.30%)
- Coordinate family schedules, including school diaries, appointments, and travel logistics.
- Support household and property management: liaising with tenants, trades, and contractors.
- Assist with planning family travel, holidays, and events.
- Handle day-to-day personal admin, errands, and ad hoc projects.
About You
- Proven experience as an Executive Assistant or PA (5+ years preferred) supporting senior leaders, founders, or entrepreneurs.
- Experience managing or coordinating staff, ensuring tasks are delivered effectively.
- Familiarity with financial administration: expenses, invoices, reconciliations, and working with accountants.
- Full UK driver’s licence — essential for local travel, errands, and property visits.
- Discreet, loyal, and professional — able to handle confidential information with absolute trust.
- Highly organised and detail-focused, able to juggle business and personal priorities seamlessly.
- Warm, professional communicator, comfortable liaising with senior stakeholders, staff, and family alike.
- Tech-savvy: confident with Google Suite, Xero or similar finance tools, and modern online systems.
- Flexible and adaptable in working hours — occasional evenings or weekends may be required around business or family schedules.
Package
- 25 days holiday + bank holidays.
- Flexible working: primarily Carlisle HQ, with some time at the Directors’ home and occasional travel.
This is a rare chance to step into a varied, high-trust role where no two days are the same. If you thrive on variety, responsibility, and leading others, we would love to hear from you.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
Industries
- Artists and Writers
Carlisle, England, United Kingdom
#J-18808-Ljbffr
Executive Assistant & Personal PA employer: Fine Art Restoration Company
Contact Detail:
Fine Art Restoration Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Personal PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its founders thoroughly. Be ready to discuss how your skills align with their needs, especially around managing diaries and financial oversight. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the best choice.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out. Plus, applying directly shows your commitment and interest in being part of our dynamic team.
We think you need these skills to ace Executive Assistant & Personal PA
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your experience as an Executive Assistant or PA. We want to see how you've supported senior leaders and managed staff in the past, so don’t hold back on those details!
Be Personal Yet Professional: Since this role involves both business and personal tasks, it’s key to strike a balance in your application. Let us see your warm communication style while maintaining professionalism—this is what we value!
Get Tech-Savvy: Mention your familiarity with tools like Google Suite and Xero. We’re looking for someone who can hit the ground running, so show us you’re comfortable with modern online systems!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Fine Art Restoration Company
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of an Executive Assistant & Personal PA, especially the balance between business and personal tasks. This will help you demonstrate how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple priorities, be ready to share specific examples of how you've successfully managed complex schedules or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it’s crucial to convey your ability to handle confidential information. Prepare to discuss situations where you’ve had to maintain discretion and trustworthiness, as this will reassure them that you can be a reliable right hand to the Directors.
✨Be Tech-Savvy and Ready to Adapt
The job mentions familiarity with tools like Google Suite and Xero. Brush up on these platforms and be prepared to discuss your tech skills. Also, express your flexibility regarding working hours, as adaptability is key in a dynamic environment like this one.