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For Companies At a Glance
- Tasks: Support the Director with diary management, project tracking, and stakeholder communications.
- Company: Join Find Your Feet CIC, a vibrant social enterprise empowering underrepresented communities through innovative projects.
- Benefits: Enjoy flexible working arrangements and the chance to make a real social impact.
- Why this job: Be part of a values-driven team making a difference in youth and community development.
- Qualifications: Experience as an EA or senior PA, excellent communication skills, and tech-savvy.
- Other info: Hybrid role with opportunities for personal growth and professional development.
Location: Hybrid (Remote + London-based meetings/events as needed)
Hours: 3-5 days per week (Full day's from 10 AM to 5 PM Monday, Wednesday & Thursday)
Pay: £18 - £22 per hour
Reports to: Director (Emmanuel)
About Find Your Feet CIC
Find Your Feet CIC is a dynamic social enterprise working at the intersection of youth, community development, creative industries, employability, and digital innovation. We deliver a wide range of projects — from accredited training and youth programmes to corporate partnerships and funding bids — all designed to empower underrepresented communities.
We are looking for an exceptional Executive Assistant (EA) to support our Director as we scale our impact. This is a key role offering the chance to work at the heart of an ambitious, values-driven organisation making a real difference.
Role Purpose
To provide high-level executive support to the Director, enabling them to focus on strategic leadership, programme innovation, partnerships, and funding growth. The EA will be the Director’s right hand, ensuring smooth operations across projects, managing priorities, and maintaining a high standard of communication and organisation.
Key Responsibilities
- Executive Support & Diary Management
- Manage the Director’s complex calendar across multiple projects, meetings, funders, and partners.
- Prioritise and coordinate meetings, calls, events, and deadlines.
- Prepare Director’s briefings, agendas, and talking points for meetings.
- Draft, proofread, and send high-quality emails, letters, and communications on behalf of the Director.
- Manage follow-ups, ensuring actions from meetings are tracked and completed.
- Project & Task Management
- Oversee and help track project timelines, deliverables, and deadlines.
- Liaise with programme coordinators, designers, trainers, and external partners to keep work moving.
- Set up and maintain project management tools (e.g., Asana, Trello) for visibility on tasks and priorities.
- Flag bottlenecks or risks early and propose solutions.
- Funding & Partnerships Support
- Support preparation of funding bids, reports, and proposals.
- Coordinate with funders, sponsors, and collaborators to schedule check-ins and submit reports on time.
- Help gather project evidence, case studies, and success stories for bids and communications.
- Communications & Stakeholder Management
- Act as the first point of contact for key stakeholders when the Director is unavailable.
- Maintain positive, professional relationships with funders, community partners, and collaborators.
- Draft or coordinate newsletters, reports, and board updates alongside the Director.
- Administrative & Organisational Support
- Manage filing, document management, and data organisation.
- Assist with HR/admin tasks like contracting freelancers, processing invoices, and maintaining key records.
- Provide occasional event support for webinars, workshops, or community events.
Person Specification
Essential
- Significant experience as an EA, senior PA, or chief of staff, ideally in a non-profit, social enterprise, or fast-paced creative environment.
- Excellent organisational and multitasking skills; thrives under pressure.
- Outstanding written and verbal communication, with strong attention to detail.
- Tech-savvy: able to manage digital tools (Zoom, Asana, Canva, Google Workspace, MS Office).
- Confident working independently and taking initiative.
- Strong discretion and judgement handling confidential matters.
Desirable
- Experience working in the charity, social enterprise, or community sector.
- Familiarity with funding applications and reporting processes.
- Understanding of CRM systems (e.g., GoHighLevel, Salesforce).
- Enthusiasm for social impact, youth empowerment, and creative industries.
Why Join Us?
- Work directly with a visionary Director shaping innovative, high-impact programmes.
- Play a key role in an ambitious, growing organisation.
- Flexible working arrangements.
- Opportunity to help shape systems and practices that will strengthen Find Your Feet CIC’s capacity and sustainability.
Expected hours: 18 – 22 per week
Location: London SW9 9SP (preferred)
Willingness to travel: 50% (preferred)
Expected start date: 02/06/2025
Executive Assistant to Director employer: Find Your Feet CIC
Contact Detail:
Find Your Feet CIC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Director
✨Tip Number 1
Familiarise yourself with the mission and values of Find Your Feet CIC. Understanding their focus on youth empowerment and community development will help you align your approach and demonstrate your passion for their work during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar management plan. This could include how you would prioritise meetings and tasks for the Director, highlighting your ability to manage complex schedules effectively.
✨Tip Number 3
Research common project management tools like Asana or Trello, and be ready to discuss how you would implement these in your role. Being tech-savvy is crucial, so demonstrating your knowledge of these tools can set you apart.
✨Tip Number 4
Prepare examples of how you've successfully managed communications with stakeholders in previous roles. Highlighting your experience in maintaining professional relationships will show that you're capable of being the Director's first point of contact.
We think you need these skills to ace Executive Assistant to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on your organisational skills, multitasking abilities, and any experience in the non-profit or social enterprise sectors.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for social impact and your understanding of the role. Mention specific experiences that demonstrate your ability to support a director effectively and manage multiple projects.
Highlight Technical Skills: Since the role requires proficiency in digital tools like Asana, Google Workspace, and MS Office, be sure to mention your familiarity with these platforms. Provide examples of how you've used them in previous roles.
Showcase Communication Skills: Given the importance of communication in this role, include examples of your written and verbal communication skills. Mention any experience drafting reports, newsletters, or managing stakeholder relationships.
How to prepare for a job interview at Find Your Feet CIC
✨Research the Organisation
Before your interview, take some time to understand Find Your Feet CIC's mission and values. Familiarise yourself with their projects and how they empower underrepresented communities. This will help you demonstrate your genuine interest in the role and align your answers with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex calendars, prioritised tasks, and ensured smooth operations in previous roles. Highlight any tools or systems you've used to stay organised.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting priorities or handling sensitive information, and prepare thoughtful responses that showcase your judgement and discretion.
✨Demonstrate Communication Skills
Since the role involves a lot of communication, be ready to showcase your written and verbal communication skills. You might be asked to draft a sample email or summarise a complex topic. Practice articulating your thoughts clearly and concisely to make a strong impression.
