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- Tasks: Support the Director with diary management, project tracking, and stakeholder communications.
- Company: Find Your Feet CIC empowers underrepresented communities through innovative projects in youth and community development.
- Benefits: Enjoy flexible working arrangements and the chance to make a real social impact.
- Why this job: Join a dynamic team and work closely with a visionary leader in a values-driven organisation.
- Qualifications: Experience as an EA or senior PA, excellent communication skills, and tech-savvy.
- Other info: Hybrid role with 3-5 days per week; travel may be required.
Location: Hybrid (Remote + London-based meetings/events as needed)
Hours: 3-5 days per week (Full day's from 10 AM to 5 PM Monday, Wednesday & Thursday)
Pay: £18 - £22 per hour
Reports to: Director (Emmanuel)
About Find Your Feet CIC
Find Your Feet CIC is a dynamic social enterprise working at the intersection of youth, community development, creative industries, employability, and digital innovation. We deliver a wide range of projects — from accredited training and youth programmes to corporate partnerships and funding bids — all designed to empower underrepresented communities. We are looking for an exceptional Executive Assistant (EA) to support our Director as we scale our impact. This is a key role offering the chance to work at the heart of an ambitious, values-driven organisation making a real difference.
Role Purpose
To provide high-level executive support to the Director, enabling them to focus on strategic leadership, programme innovation, partnerships, and funding growth. The EA will be the Director’s right hand, ensuring smooth operations across projects, managing priorities, and maintaining a high standard of communication and organisation.
Key Responsibilities
- Executive Support & Diary Management
- Manage the Director’s complex calendar across multiple projects, meetings, funders, and partners.
- Prioritise and coordinate meetings, calls, events, and deadlines.
- Prepare Director’s briefings, agendas, and talking points for meetings.
- Draft, proofread, and send high-quality emails, letters, and communications on behalf of the Director.
- Manage follow-ups, ensuring actions from meetings are tracked and completed.
- Project & Task Management
- Oversee and help track project timelines, deliverables, and deadlines.
- Liaise with programme coordinators, designers, trainers, and external partners to keep work moving.
- Set up and maintain project management tools (e.g., Asana, Trello) for visibility on tasks and priorities.
- Flag bottlenecks or risks early and propose solutions.
- Funding & Partnerships Support
- Support preparation of funding bids, reports, and proposals.
- Coordinate with funders, sponsors, and collaborators to schedule check-ins and submit reports on time.
- Help gather project evidence, case studies, and success stories for bids and communications.
- Communications & Stakeholder Management
- Act as the first point of contact for key stakeholders when the Director is unavailable.
- Maintain positive, professional relationships with funders, community partners, and collaborators.
- Draft or coordinate newsletters, reports, and board updates alongside the Director.
- Administrative & Organisational Support
- Manage filing, document management, and data organisation.
- Assist with HR/admin tasks like contracting freelancers, processing invoices, and maintaining key records.
- Provide occasional event support for webinars, workshops, or community events.
Person Specification
Essential
- Significant experience as an EA, senior PA, or chief of staff, ideally in a non-profit, social enterprise, or fast-paced creative environment.
- Excellent organisational and multitasking skills; thrives under pressure.
- Outstanding written and verbal communication, with strong attention to detail.
- Tech-savvy: able to manage digital tools (Zoom, Asana, Canva, Google Workspace, MS Office).
- Confident working independently and taking initiative.
- Strong discretion and judgement handling confidential matters.
Desirable
- Experience working in the charity, social enterprise, or community sector.
- Familiarity with funding applications and reporting processes.
- Understanding of CRM systems (e.g., GoHighLevel, Salesforce).
- Enthusiasm for social impact, youth empowerment, and creative industries.
Why Join Us?
- Work directly with a visionary Director shaping innovative, high-impact programmes.
- Play a key role in an ambitious, growing organisation.
- Flexible working arrangements.
- Opportunity to help shape systems and practices that will strengthen Find Your Feet CIC’s capacity and sustainability.
Expected hours: 18 – 22 per week
Location: London SW9 9SP (preferred)
Willingness to travel: 50% (preferred)
Expected start date: 02/06/2025
Executive Assistant to Director employer: Find Your Feet CIC
Contact Detail:
Find Your Feet CIC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Director
✨Tip Number 1
Familiarise yourself with the mission and values of Find Your Feet CIC. Understanding their focus on youth empowerment and community development will help you align your approach and demonstrate your passion for their work during any discussions.
✨Tip Number 2
Highlight your experience with project management tools like Asana or Trello. Be prepared to discuss specific examples of how you've used these tools to manage complex projects and ensure smooth operations in previous roles.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively managed stakeholder relationships in the past. Being able to articulate your approach to maintaining professional connections will be crucial for this role.
✨Tip Number 4
Demonstrate your tech-savviness by mentioning your proficiency with digital tools like Google Workspace and MS Office. Consider sharing a brief example of how you've leveraged technology to enhance productivity or streamline processes in your previous positions.
We think you need these skills to ace Executive Assistant to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on skills like diary management, communication, and project support that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for social impact and your understanding of Find Your Feet CIC's mission. Mention specific experiences that demonstrate your ability to support a director effectively.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and proficiency with digital tools mentioned in the job description, such as Asana and Google Workspace.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Find Your Feet CIC
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple projects in the past.
✨Demonstrate Communication Proficiency
Since you'll be drafting communications on behalf of the Director, it's important to highlight your written and verbal communication skills. Bring samples of your work or be ready to discuss how you ensure clarity and professionalism in your correspondence.
✨Familiarise Yourself with the Organisation
Research Find Your Feet CIC and its mission before the interview. Understanding their projects and values will allow you to align your answers with their goals and demonstrate your enthusiasm for social impact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to manage tight deadlines or resolve conflicts, and be ready to explain your thought process and outcomes.
