Executive Assistant

Who are we? At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Over 8,000 customers, including 45 of the world's top 50 banks, we aim to boost financial inclusion for all.

What Will You Contribute? The Executive Assistant provides high‑level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations.

Responsibilities & Deliverables

• Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high‑priority meetings.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.
• Handle confidential communications and documentation with discretion and sound judgment.
• Track key initiatives and ensure timely follow‑up on strategic deliverables.
• Anticipate executive needs and proactively manage shifting priorities in a fast‑paced environment.
• Prepare executive briefings and support alignment across business priorities.
• Push back when necessary to protect time and ensure focus on top priorities.
• Facilitate communication and relationship management across global teams.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

Required Skills & Experience

• Proven experience supporting senior executives, including C‑suite, in a fast‑paced, global organization.
• Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.
• Experience working across multiple time zones and supporting global teams.
• Industry experience in banking, financial services, or technology is a strong plus.
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, Zoom, SharePoint).
• Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.
• Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.
• Ability to manage sensitive information with discretion and professionalism.

Benefits

• Flexibility: Unlimited vacation based on location and business priorities; hybrid working arrangements; inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being: Confidential one‑on‑one therapy through our Employee Assistance Program, support from Wellbeing Champions and Gather Groups, and a calendar of monthly events and initiatives.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits.
• ESG: Paid time off for volunteering and donation matching.
• DEI: Participation in multiple DE&I groups (Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development: Online learning and accredited courses through the Skills & Career Navigator tool.
• Recognition: Finastra Celebrates program and regular employee surveys to shape culture.
• Specific benefits may vary by location.

At Finastra, each individual is unique. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves. Be unique, be exceptional, and help us make a difference at Finastra!