Executive Assistant in City of Westminster

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‑critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

We’re looking for an experienced Executive Assistant to support three senior leaders within a newly established organisation. This is a broad, hands-on role combining high-quality executive support with wider organisational coordination. You’ll help senior leaders stay organised, manage competing priorities and maintain strong relationships across internal teams and external stakeholders, while helping to establish effective ways of working across the organisation.

Responsibilities & Deliverables

• Manage complex calendars and coordinate high-priority meetings across multiple time zones.
• Arrange domestic and international travel, including itineraries, accommodation and expenses.
• Prepare correspondence, presentations, agendas, reports and meeting materials.
• Handle sensitive and confidential information with discretion and sound judgement.
• Anticipate executive needs, manage changing priorities and ensure timely follow-up on key actions and deliverables.
• Build effective relationships with internal and external stakeholders across global teams.
• Provide backup Executive Assistant support when required.
• Support organisation-level distribution lists in partnership with the People team.
• Support the organisation’s operating cadence and calendar, including site events, ESG, the People Calendar and RemCo.
• Coordinate in-office and offsite meetings, events and executive visits.
• Support and enhance processes that improve efficiency and collaboration.

What we’re looking for

• Experience providing high-level support to senior executives in a fast-paced, global organisation.
• Strong calendar management, organisational and prioritisation skills.
• Experience working across multiple time zones and supporting global teams.
• Excellent interpersonal and communication skills, with the ability to build effective relationships at all levels.
• A proactive approach, with evidence of taking initiative and using sound judgement.
• An adaptable, hands-on approach, with a willingness to take ownership and contribute beyond a traditional Executive Assistant remit as the organisation establishes its ways of working.
• Discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office and collaboration tools such as Teams, Zoom and SharePoint.
• Event planning or coordination experience would be advantageous.
• Experience within banking, financial services or technology would be a plus.

Why join us?

This is an opportunity to work closely with senior leadership and contribute to a newly established organisation as it develops its ways of working. You’ll have a broad remit and the opportunity to make an impact beyond traditional executive support, combining senior-level EA responsibilities with wider organisational coordination.

We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we stand for:

• Flexibility: Enjoy unlimited vacation, subject to local regulations and business priorities. Benefit from hybrid working arrangements and inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being: Access confidential one‑to‑one support through our Employee Assistance Program, connect with our network of Wellbeing Champions and Gather Groups, and take part in monthly events and initiatives designed to help you thrive—inside and outside of work.
• Health & Financial Security: Medical, life and disability insurance, retirement plans, lifestyle, and other benefits.
• Sustainability: Paid time off for volunteering and donation‑matching opportunities to support causes that matter to you.
• Inclusion: Get involved in our inclusion communities, such as Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, and Women@Finastra—open to everyone who wants to participate and contribute.
• Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Take part in our global recognition program, Finastra Celebrates, and share your voice through regular employee surveys that help shape our culture and ways of working.

At Finastra, each individual is unique—bringing their own ideas, perspectives, cultural backgrounds, and experiences. We learn from one another, value what makes us different, and create an environment where everyone feels included, supported, and able to be their authentic selves.

Be unique. Be exceptional. Help us make a difference at Finastra.