Personal Assistant to Two Heads of Department – Finance & Corporate Services

Division: Operations

Department: Finance & Corporate Services

Salary: London from £31,600 to £35,000 (salary offered will be based on skills and experience)

This role is graded as: Senior Professional Support - Corporate

About The FCA And Team

We regulate financial services firms in the UK, to keep financial markets fair, thriving and effective. By joining us, you’ll play a key part in protecting consumers, driving economic growth and shaping the future of UK finance services.

The role will support two Heads of Departments in Finance & Corporate Services. Finance Strategy & Reporting is responsible for finance policy, financial and statutory reporting, tax, treasury management and oversight of the FCA’s pension schemes. The team also provides business partnering, budgeting, forecasting, planning and financial analysis to support decision‑making across the organisation. Portfolio Management Unit (PMU) oversees the FCA’s change portfolio, ensuring effective prioritisation, governance and delivery to agreed time, budget and quality standards. The team provides assurance and performance reporting to senior leadership, supports integrated project design and coordinates business planning across Finance & Corporate Services and the wider FCA.

Role Responsibilities

• Manage diaries and inboxes for both Heads of Departments, ensuring timely responses and efficient scheduling
• Oversee review, distribution and tracking of papers, delegations and follow‑ups with stakeholders
• Handle expenses, purchase orders and provide system guidance, along with ad‑hoc administrative tasks
• Prepare and circulate meeting packs, agendas, minutes and action items for productive meetings
• Liaise with the Directorate’s Executive Assistant and Director’s PA, assisting with administrative duties and providing cover where necessary
• Act as the SharePoint and Records Management super user across both departments, maintaining accurate and secure electronic records in line with information governance requirements and handling confidential information with discretion
• Act as the Pulse super user across both departments, ensuring departmental pages are accurate, well maintained and kept up to date
• Work with other PAs across F&Cs to ensure diary management cover for periods of leave

Minimum Skills Required

• Proficient in Microsoft Office Suite and familiar with FCA systems
• Previous experience in a personal assistant role that managed diaries
• Clear written and verbal communication skills with experience building relationships with key stakeholders

Essential

• Effective time management and organizational skills, with the ability to prioritise multiple tasks
• Solutions‑oriented and able to meet tight deadlines while handling multiple priorities
• Committed to improving work processes for greater efficiency
• Professional representation of the management team, acting as a key support extension
• Ability to analyse ambiguous information, seek clarity and make informed recommendations
• Ability to maintain confidentiality, accuracy and professionalism when handling sensitive information

Benefits

• 25 days annual leave plus bank holidays
• Non‑contributory pension (8–12% depending on age) and life assurance at eight times your salary
• Private healthcare with Bupa, income protection and 24/7 Employee Assistance
• 35 hours of paid volunteering annually
• Hybrid model where employees work a minimum of 40% in the office each month (expectation of 50% for senior leaders). Changing from September to a minimum of 50% in the office each month (expectation of 60% for Directors and Executive Directors)
• A flexible benefits scheme designed around your lifestyle

Timeline

• Job advert closes: Midnight, 18th May 2026
• CV Review/Shortlist: 20th May 2026
• Interview: commencing 27th May 2026

Your Recruiter will discuss the process in detail with you during screening for the role, therefore, please make them aware if you are going to be unavailable for any date during this time.