Personal Assistant to Executive Director of Authorisations

Requirements

• Significant PA, private office or secretarial experience working in a fast-paced environment
• Demonstrable experience of managing the diary and inbox of a director or similar
• SC Clearance is required for this role (SC Guidance) - you will hold or will be required to obtain Security Check (SC) level vetting
• Strategic mindset with the ability to make connections between incoming emails and pre-empt ED needs and making decisions
• Professional liaison skills to build relationships with senior internal and external stakeholders (C-suite)
• Strong organisational, prioritisation and time management skills, to work efficiently under tight deadlines and adapt to changing circumstances
• Exceptional verbal and written communication skills
• Ability to build strong professional relationships and leverage them to influence outcomes
• Proficiency in Word, Excel, OneNote, PowerPoint & Outlook

What the job involves

• Authorisations is currently implementing its transformation strategy, which focuses on how we digitise the gateway, through improved use of data.
• This is about making Authorisations ready for the future, both to meet the needs and expectations of applicants who use our services, but also to improve our effectiveness.
• As a member of the Authorisations division you will be expected to contribute proactively to the delivery of this strategy.
• Authorisations works closely with Supervision, Policy and Competitions teams as well as Enforcement and Market Oversight, to enable a holistic and coordinated approach to regulation.
• Strategically schedule and prioritise the Executive Director (ED), engagements to optimise their time.
• Coordinate ED’s participation in senior meetings, committees, conferences, and speaking engagements, including travel, accommodation, and expenses.
• Ensure the ED is well-prepared for meetings by managing briefing materials and papers, organising and preparing day packs, and maintaining OneNote for easy access to relevant documents.
• Manage the ED’s inbox and correspondence, triaging messages, drafting responses, and handling key communications.
• Schedule regular meetings and maintaining strong relationships with key partners, including Board level (C-suite) members and the wider regulatory family.
• Manage internal communications, cascading divisional updates and ensuring alignment with wider organisational communication.
• Providing support on records management and maintaining the office SharePoint.