Event Operations Executive New London

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide. At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world. In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing. Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

FT Live is the conferences and events division of the Financial Times and its group publications. Its mission is to bring global executive audiences the latest knowledge and opinion while creating opportunities for them to connect. Chaired by senior FT journalists, FT Live’s portfolio of more than 200 events, strategic forums and digital webinars brings together leading public- and private-sector decision-makers, visionaries and strategists from some of the world’s most important economies and industries. From experiences such as the FTWeekend Festival to senior-level business summits including the award-winning Global Boardroom, FT Live is one of the FT Group’s most successful and fastest-growing divisions.

We are looking for an enthusiastic Event Operations Executive to support the delivery of our portfolio of in-person, digital and hybrid events. Working closely with Event Managers and colleagues across FT Live, you will help coordinate event logistics, digital delivery and audio-visual requirements. This is a permanent position and may particularly suit candidates at an early stage of their events career.

Key Responsibilities

• Support Event Managers with the planning and delivery of high-quality in-person, digital and hybrid events.
• Create and maintain pre-event webpages, sponsor hubs and other digital event materials.
• Support the delivery of digital webinars for senior and VIP clients.
• Coordinate the ordering and production of event branding and collateral.
• Assemble and arrange the shipment of materials required for events.
• Maintain accurate event databases, schedules and operational documentation.
• Assist with the recording and editing of digital and hybrid event content.
• Liaise with external suppliers, venues and internal FT teams.
• Coordinate travel and accommodation arrangements where required.
• Support budget tracking, invoice processing and financial administration.
• Help handle onsite logistics, including event set-up, delivery and breakdown.
• Provide technical audio-visual support where required.
• Identify operational issues and contribute to timely, practical solutions.

Required Skills and Experience

• Strong organisational skills, with the ability to handle several tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Close attention to detail and a commitment to delivering accurate, high-quality work.
• A proactive approach and the confidence to take ownership of tasks.
• Strong problem-solving skills and the ability to respond calmly to changing priorities.
• Confidence working with numbers, budgets and invoices.
• A collaborative approach and the ability to build effective relationships with colleagues, clients and suppliers.
• An interest in international conferences, events and digital event delivery.
• The ability to learn new systems, processes and technical skills quickly.
• Willingness and flexibility to travel internationally when required.
• A degree or equivalent experience in Event Management, International Event Management or a related field.
• Previous experience supporting live, digital or hybrid events.
• Familiarity with webinar platforms, event-management systems or basic video-editing tools.
• Experience working with event suppliers, venues or production partners.

What’s in it for You?

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. We’ve embraced a 50% hybrid working model (averaging two to three days onsite) that fosters trust and remote adaptability while encouraging in-person camaraderie and peer learning. Additionally, we are open to accommodating specific flexible working pattern requests for all roles where feasible.

Accessibility

We are a disability confident employer and Valuable 500 signatory. Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email talent@ft.com and a member of our team will be happy to help.

Further Information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may use AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications. Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all. Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information, payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting or suspect any scam activity, please contact talent@ft.com.

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