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- Tasks: Support daily office operations and manage logistics in a dynamic environment.
- Company: Join a vibrant team in London focused on collaboration and growth.
- Benefits: Flexible part-time hours, professional development, and a welcoming workplace.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Perfect for those who love multitasking and making a real impact.
- Qualifications: Organisational skills and a proactive attitude are key; experience is a plus.
The predicted salary is between 12 - 15 £ per hour.
We are looking for a proactive, detail-oriented, and highly organised Junior Administrative Assistant with a can-do attitude to support the smooth day-to-day operations of our office. You will play a key role in managing office logistics, supporting internal teams, and ensuring a professional and welcoming environment. This position is ideal for someone who thrives in a dynamic, fast-paced setting and enjoys balancing routine responsibilities with ad-hoc support tasks.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- General office operations, meeting room booking.
- Handle incoming and outgoing mail, courier services, and record keeping.
- Greet and manage office visitors, including front desk and receptionist duties.
- Respond to email correspondence and assist with internal inquiries.
- Maintain and organise both digital and physical filing systems.
- Coordinate travel arrangements, logistics and team events.
- Support expense claim processing, receipt tracking, and basic bookkeeping tasks.
- Manage office supplies, purchasing and inventory tracking.
- Monitor office expenditures and provide monthly spending reports.
- Oversee facilities maintenance, liaise with vendors, and ensure safety compliance.
- Provide general administrative support and handle ad-hoc duties as required.
- Contribute to project support through research, data analysis, and coordination of special initiatives.
Required Skills and Qualifications
- Previous experience in an administrative or office support role is preferred, but not essential.
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational and time-management skills with a proven ability to multitask.
- Excellent written and verbal communication skills.
- Self-starter with the ability to work independently and take initiative.
- A university degree or equivalent qualification is desirable but not required.
- Professional, adaptable, and collaborative team player.
Working days and hours
4 days per week: Monday to Wednesday, plus Friday (which might be moved to Thursday, depending on business needs).
Junior Administrative Assistant in London employer: Finalto
Contact Detail:
Finalto Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Administrative Assistant in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a Junior Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in organisation and communication. Join groups related to administrative roles and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions and showcasing your ability to multitask and manage office logistics. We recommend doing mock interviews with friends to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team and ready to contribute to a dynamic work environment.
We think you need these skills to ace Junior Administrative Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Junior Administrative Assistant role. Highlight any relevant administrative tasks you've handled before, even if they were in a different context.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and organisational skills. Mention why you’re excited about the role and how you can contribute to our team at StudySmarter.
Show Off Your Tech Skills: Since we love tech-savvy folks, don’t forget to mention your proficiency with Microsoft Office Suite. If you’ve used any other tools or software that could help in this role, be sure to include those too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Finalto
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, so you can confidently discuss how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
As a Junior Administrative Assistant, being organised is crucial. Prepare examples of how you've managed calendars, scheduled meetings, or handled office logistics in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Practice Your Communication
Since excellent written and verbal communication skills are essential for this role, practice answering common interview questions clearly and concisely. You might even want to prepare a few questions to ask them about their team dynamics or office culture.
✨Be Ready for Ad-Hoc Tasks
This position involves balancing routine tasks with ad-hoc support. Be prepared to discuss how you handle unexpected challenges or changes in priorities. Sharing specific examples will show that you can adapt and think on your feet.