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- Tasks: Support daily office operations and manage logistics with a proactive approach.
- Company: Dynamic company in London with a welcoming and collaborative environment.
- Benefits: Part-time hours, flexible schedule, and opportunities for personal growth.
- Other info: Join a team where your contributions make a real difference!
- Why this job: Perfect for those who thrive in fast-paced settings and enjoy diverse tasks.
- Qualifications: Organisational skills and a can-do attitude; experience preferred but not essential.
The predicted salary is between 12 - 15 £ per hour.
We are looking for a proactive, detail-oriented, and highly organised Junior Administrative Assistant with a can-do attitude to support the smooth day-to-day operations of our office. You will play a key role in managing office logistics, supporting internal teams, and ensuring a professional and welcoming environment. This position is ideal for someone who thrives in a dynamic, fast-paced setting and enjoys balancing routine responsibilities with ad-hoc support tasks.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- General office operations, meeting room booking.
- Handle incoming and outgoing mail, courier services, and record keeping.
- Greet and manage office visitors, including front desk and receptionist duties.
- Respond to email correspondence and assist with internal inquiries.
- Maintain and organise both digital and physical filing systems.
- Coordinate travel arrangements, logistics and team events.
- Support expense claim processing, receipt tracking, and basic bookkeeping tasks.
- Manage office supplies, purchasing and inventory tracking.
- Monitor office expenditures and provide monthly spending reports.
- Oversee facilities maintenance, liaise with vendors, and ensure safety compliance.
- Provide general administrative support and handle ad-hoc duties as required.
- Contribute to project support through research, data analysis, and coordination of special initiatives.
Required Skills and Qualifications
- Previous experience in an administrative or office support role is preferred, but not essential.
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational and time-management skills with a proven ability to multitask.
- Excellent written and verbal communication skills.
- Self-starter with the ability to work independently and take initiative.
- A university degree or equivalent qualification is desirable but not required.
- Professional, adaptable, and collaborative team player.
Working days and hours
4 days per week: Monday to Wednesday, plus Friday (which might be moved to Thursday, depending on business needs).
Junior Administrative Assistant employer: Finalto
Contact Detail:
Finalto Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a Junior Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Polish your online presence! Make sure your LinkedIn profile is up-to-date and reflects your skills in organisation and communication. Engage with relevant content to show you're active in the field.
✨Tip Number 3
Prepare for interviews by practising common questions related to administrative tasks. Think about examples from your past experiences that showcase your multitasking and problem-solving skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team and contributing to our office's smooth operations.
We think you need these skills to ace Junior Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Junior Administrative Assistant role. Highlight any relevant administrative experience, even if it's from a different job or volunteer work. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Be sure to mention your organisational skills and can-do attitude, as these are key for us at StudySmarter.
Show Off Your Tech Skills: Since we rely heavily on Microsoft Office Suite, make sure to mention your proficiency in Word, Excel, Outlook, and PowerPoint. If you've used any other tools that could help in an administrative role, don't hesitate to include those too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you're keen to join the StudySmarter family!
How to prepare for a job interview at Finalto
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Junior Administrative Assistant. Familiarise yourself with tasks like managing calendars, handling mail, and supporting internal teams. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly.
✨Brush Up on Microsoft Office
As advanced skills in Microsoft Office Suite are essential, take some time to practice using Word, Excel, Outlook, and PowerPoint. You might be asked about specific features or even given a task during the interview, so being comfortable with these tools will give you an edge.
✨Be Ready to Demonstrate Your Communication Skills
Excellent written and verbal communication is key for this position. Prepare to discuss how you've effectively communicated in previous roles, whether it’s through email correspondence or face-to-face interactions. Consider bringing a few examples of your written work to showcase your skills.