At a Glance
- Tasks: Provide high-level support to the CEO and manage office operations.
- Company: Join a dynamic management services company with a global reach.
- Benefits: Up to £40,000 salary, annual bonus, private medical benefits, and gym discounts.
- Other info: Collaborative environment with opportunities for professional growth and development.
- Why this job: Make a real impact while working closely with senior leadership in a hybrid role.
- Qualifications: 2-5 years experience as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
Salary: Up to £40,000 + Annual Bonus
Hours: 30 to 37.5 per week Monday to Friday
Location: London. Hybrid role - typically operates on a hybrid basis of four days in the office and one day from home (which will flex to meet business demands).
Benefits: 25 days AL + BH (pro-rated for part-time employees), Life Insurance, Pension Scheme, up to 9% employer contribution, Private Medical Benefit including dental and optical, EAP, salary sacrifice schemes, gym & retailer discounts.
FIM (Fulcrum Infrastructure Management) is a management services company, managing social infrastructure assets on behalf of our parent company; global infrastructure investment company, Meridiam.
We’re looking for a highly organised Executive Assistant to provide high-level executive, operational, and administrative support to the FIM CEO and wider FIM organisation.
Key Requirements
- Experience (2–5 years+) in an Executive Assistant or senior administrative role, including senior stakeholder support and accurate minute taking
- Strong organisational skills, able to manage multiple priorities with accuracy, discretion and good judgement.
- Excellent written and verbal communication skills, with the ability to build effective working relationships.
- Proactive, adaptable self-starter who can work independently in a fast-paced environment.
- Collaborative, values-driven team player with a strong service mindset and commitment to continuous improvement.
About the Role
As Executive Assistant to the CEO, you will act as a trusted partner, providing high-level executive support and ensuring the smooth coordination of business priorities. You will manage the CEO’s diary, communications, and travel, while acting as a key point of contact for internal and external stakeholders, maintaining a professional and efficient flow of information.
You will play a central role in supporting governance and leadership activity, coordinating Board and senior stakeholder meetings, preparing and distributing papers, and producing accurate, high-quality minutes. You will also track actions and ensure clear follow-up, helping to drive accountability and delivery across the business, and ensuring that key decisions and outcomes are clearly communicated and progressed.
A key part of the role will be leading and managing the Business Support Team, ensuring the effective delivery of administrative tasks and projects across the network of senior leaders and assets within the FIM business. You will coordinate against workloads, maintain high service standards, and drive consistency in administrative support across the organisation.
In addition to providing executive support, you will assume full ownership & responsibility for the management of the London office. This includes overseeing the day-to-day running of the business, ensuring smooth office operations, and maintaining a professional, well-organised working environment.
You will also support company communications and branding, ensuring consistency across all materials and outputs including the FIM website, and LinkedIn, and contribute to wider business initiatives, projects, and events. This is a varied and visible role, offering the opportunity to work closely with senior leadership and make a meaningful impact on the effectiveness, professionalism, and culture of the organisation.
About You
This role is ideal for someone who is proactive, resilient and highly organised, with at least 2 years’ experience in an office management or similar Executive Assistant role supporting a senior executive or leadership team member. You will have a strong track record of supporting senior leaders in a fast-paced, professional environment.
You will be confident managing multiple priorities, handling sensitive information with discretion, and delivering high-quality work with strong attention to detail. You thrive in dynamic environments, are comfortable working independently, and bring a solutions-focused, “can-do” approach.
A strong communicator and collaborative team player, you build effective relationships and are always looking for ways to improve processes and add value to the business.
Our Values:
- Supportive - We embrace partnership working.
- Ethical - We act with integrity.
- Innovative - We take ownership for understanding and improving FIM.
- Ambitious - We continually strive to deliver the best possible service.
- Passionate - We are proud of the part we play in FIM & the service we deliver.
Application Process:
- Application & CV Screening
- First stage interview with FIM CEO & Current EA
- Second stage interview with Head of HR/CEO
As part of this interview process, you will be required to complete a Profiling Assessment and may be required to complete a case study assessment.
Executive Assistant to CEO in London employer: Fim Llc
FIM (Fulcrum Infrastructure Management) is an exceptional employer, offering a dynamic work environment in London that fosters professional growth and collaboration. With a strong commitment to employee well-being, we provide generous benefits including a competitive salary, private medical coverage, and a robust pension scheme, alongside a supportive culture that values innovation and ethical practices. As an Executive Assistant to the CEO, you will play a pivotal role in shaping our organisational effectiveness while enjoying a hybrid work model that promotes work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO in London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Fim Llc.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Fim Llc.
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We think you need these skills to ace Executive Assistant to CEO in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Fim Llc.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Fim Llc. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Fim Llc
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Fim Llc, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Fim Llc, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Fim Llc could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Fim Llc as they’re likely seeking a candidate who can enhance their workplace culture.
