At a Glance
- Tasks: Provide high-level support to the CEO and manage office operations.
- Company: Join a dynamic management services company with a global reach.
- Benefits: Enjoy competitive salary, generous leave, and health benefits.
- Other info: Hybrid role with opportunities for professional growth and development.
- Why this job: Make a real impact while working closely with senior leadership.
- Qualifications: 2+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
Salary: Up to £40,000 + Annual Bonus
Hours: 30 to 37.5 per week Monday to Friday
Location: London. Hybrid role - typically operates on a hybrid basis of four days in the office and one day from home (which will flex to meet business demands).
Benefits: 25 days AL + BH (pro‑rated for part‑time employees), Life Insurance, Pension Scheme, up to 9% employer contribution, Private Medical Benefit including dental and optical, EAP, salary sacrifice schemes, gym & retailer discounts.
FIM (Fulcrum Infrastructure Management) is a management services company, managing social infrastructure assets on behalf of our parent company; global infrastructure investment company, Meridiam.
We’re looking for a highly organised Executive Assistant to provide high‑level executive, operational, and administrative support to the FIM CEO and wider FIM organisation.
Key Requirements- Experience (2–5 years+) in an Executive Assistant or senior administrative role, including senior stakeholder support and accurate minute taking
- Strong organisational skills, able to manage multiple priorities with accuracy, discretion and good judgement.
- Excellent written and verbal communication skills, with the ability to build effective working relationships.
- Proactive, adaptable self‑starter who can work independently in a fast‑paced environment.
- Collaborative, values‑driven team player with a strong service mindset and commitment to continuous improvement.
As Executive Assistant to the CEO, you will act as a trusted partner, providing high‑level executive support and ensuring the smooth coordination of business priorities. You will manage the CEO’s diary, communications, and travel, while acting as a key point of contact for internal and external stakeholders, maintaining a professional and efficient flow of information.
You will play a central role in supporting governance and leadership activity, coordinating Board and senior stakeholder meetings, preparing and distributing papers, and producing accurate, high‑quality minutes. You will also track actions and ensure clear follow‑up, helping to drive accountability and delivery across the business, and ensuring that key decisions and outcomes are clearly communicated and progressed.
A key part of the role will be leading and managing the Business Support Team, ensuring the effective delivery of administrative tasks and projects across the network of senior leaders and assets within the FIM business. You will coordinate against workloads, maintain high service standards, and drive consistency in administrative support across the organisation.
In addition to providing executive support, you will assume full ownership & responsibility for the management of the London office. This includes overseeing the day‑to‑day running of the business, ensuring smooth office operations, and maintaining a professional, well‑organised working environment.
You will also support company communications and branding, ensuring consistency across all materials and outputs including the FIM website, LinkedIn, and contribute to wider business initiatives, projects, and events. This is a varied and visible role, offering the opportunity to work closely with senior leadership and make a meaningful impact on the effectiveness, professionalism, and culture of the organisation.
About YouThis role is ideal for someone who is proactive, resilient and highly organised, with at least 2 years’ experience in an office management or similar Executive Assistant role supporting a senior executive or leadership team member. You will have a strong track record of supporting senior leaders in a fast‑paced, professional environment.
You will be confident managing multiple priorities, handling sensitive information with discretion, and delivering high‑quality work with strong attention to detail. You thrive in dynamic environments, are comfortable working independently, and bring a solutions‑focused, can‑do approach.
A strong communicator and collaborative team player, you build effective relationships and are always looking for ways to improve processes and add value to the business.
Our Values- Supportive – We embrace partnership working.
- Ethical – We act with integrity.
- Innovative – We take ownership for understanding and improving FIM.
- Ambitious – We continually strive to deliver the best possible service.
- Passionate – We are proud of the part we play in FIM & the service we deliver.
Application & CV Screening
First stage interview with FIM CEO & Current EA
Second stage interview with Head of HR/CEO
As part of this interview process, you will be required to complete a Profiling Assessment and may be required to complete a case study assessment.
Executive Assistant to CEO employer: Fim Limited
FIM (Fulcrum Infrastructure Management) is an exceptional employer, offering a dynamic work environment in London that fosters professional growth and collaboration. With a strong commitment to employee well-being, we provide generous benefits including a competitive salary, annual bonus, private medical coverage, and a supportive hybrid work model. Our values-driven culture encourages innovation and partnership, making it an ideal place for proactive individuals looking to make a meaningful impact while supporting senior leadership.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re not just interested in the role, but also in how you can contribute to our values and goals.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills and experiences make you the perfect fit for the Executive Assistant role. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows us you’re genuinely interested in the position.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, experience with senior stakeholders, and any relevant achievements that showcase your ability to manage multiple priorities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your proactive nature and ability to work independently in fast-paced environments.
Showcase Your Communication Skills:Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. This is your first opportunity to impress us with your attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at FIM!
How to prepare for a job interview at Fim Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key requirements listed in the job description, such as managing the CEO's diary and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Prepare examples from your past experience where you've successfully managed multiple priorities or improved processes. Be ready to discuss how you handle time management and ensure accuracy in your work, especially when it comes to minute-taking and follow-ups.
✨Communicate Effectively
Excellent written and verbal communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. During the interview, be prepared to discuss how you've built effective working relationships with senior stakeholders and how you handle sensitive information with discretion.
✨Demonstrate Your Proactive Mindset
FIM is looking for someone who is a proactive self-starter. Think of instances where you've taken the initiative to solve problems or improve processes in your previous roles. Share these examples during the interview to illustrate your adaptability and commitment to continuous improvement.
