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- Tasks: Join our team as a Clerical Assistant, handling financial reports, data processing, and office procedures.
- Company: We are a dynamic organization focused on efficient clerical and administrative support.
- Benefits: Enjoy a permanent full-time position with a supportive team environment and opportunities for growth.
- Why this job: This role offers hands-on experience in finance and administration, perfect for building your career.
- Qualifications: You need 4 National 5s or equivalent, including English and numeracy, plus clerical experience.
- Other info: Flexible work priorities and excellent time management skills are essential for success.
The predicted salary is between 24000 - 36000 £ per year.
Contract Type : Permanent Full-time, 36 hours per week
Closing Date : Sunday 23rd March
Interview Date : Wednesday 9th April
You will be responsible as part of a team for Clerical/Reception Office practice and procedures.
Responsibilities
To assist with: Bank Account; the reconciliation, monitoring of transactions, fund movement and preparation of reports.
To assist with: Financial Analysis; input/out and preparation of reports. To assist with: Complaints system, processing action and responses.
To assist with: Use of Oracle to process invoices and raising of debtors accounts through Ash.
To assist with: Completion of quarterly VAT return to HMRC.
To assist with the Recruitment and Payroll processes. To assist with: Checking and recording of incident report forms.
To assist with: Research; for management for the preparation of reports procedures and policies.
To assist with: Freedom of information; the development and maintenance of systems and procedures, compliance, enquiry response and training.
To assist with: System and Procedures: (financial and documentation) development and maintenance.
To assist with: Inventories; the maintenance of records.
To assist with: Insurance; the maintenance of records and processing of claims.
To assist with: Data Protection; the development and maintenance of systems and procedures, compliance, enquiry response and training.
To assist with: Concession Scheme for the Company enquiry response, training the development and maintenance of records and data bases.
To assist with: PRS and PPL Returns.
Requirements
4 National 5s or equivalent – including English and numeracy subjects
Before confirming appointment you will be required to obtain Basic Disclosure from Disclosure Scotland
The Individual
Required to work in a team environment.
Self- motivated.
Written and verbal communication for dealing with staff and public enquiries.
Flexible approach to work priorities.
Previously worked in a clerical role with documentation processing
Financial/ administration experience of data gathering and analysis
Microsoft office experience
Sound working knowledge of word processing and spreadsheet applications.
Ability to present issues clearly.
Ability to multitask.
Excellent time management skills and organisational skills.
Ability to cope under pressure.
Full-time Clerical Assistant employer: Fife Sports and Leisure Trust
Contact Detail:
Fife Sports and Leisure Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Full-time Clerical Assistant
✨Tip Number 1
Familiarize yourself with Oracle software, as it's mentioned in the job description. If you have experience using similar systems, be ready to discuss how those skills can transfer to this role.
✨Tip Number 2
Highlight your experience in financial analysis and report preparation. Be prepared to share specific examples of how you've successfully managed data and contributed to financial processes in previous roles.
✨Tip Number 3
Since the role involves dealing with public inquiries, practice your communication skills. Think of scenarios where you effectively handled inquiries or complaints, and be ready to share these experiences during the interview.
✨Tip Number 4
Demonstrate your ability to multitask and manage time effectively. Prepare to discuss how you've prioritized tasks in a busy environment, especially in clerical or administrative settings.
We think you need these skills to ace Full-time Clerical Assistant
Some tips for your application 🫡
Understand the Job Requirements: Take a close look at the job description for the Full-time Clerical Assistant position. Make sure you understand the responsibilities and requirements, such as financial analysis, data protection, and clerical tasks.
Tailor Your CV: Customize your CV to highlight relevant experience in clerical roles, financial administration, and Microsoft Office skills. Emphasize your ability to multitask and manage time effectively, as these are key attributes for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your motivation for applying and how your skills align with the job requirements. Mention specific experiences that demonstrate your self-motivation and ability to work in a team environment.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a clerical role.
How to prepare for a job interview at Fife Sports and Leisure Trust
✨Show Your Team Spirit
Since the role requires working in a team environment, be prepared to discuss your previous experiences collaborating with others. Share specific examples of how you contributed to team success and how you handle conflicts or challenges within a group.
✨Demonstrate Your Organizational Skills
Highlight your time management and organizational skills during the interview. You can mention specific tools or methods you use to stay organized, especially when juggling multiple tasks, as this is crucial for the clerical assistant role.
✨Prepare for Financial Discussions
Given the financial aspects of the job, brush up on basic financial concepts and be ready to discuss your experience with financial analysis, report preparation, and any relevant software like Oracle. This will show that you are well-prepared for the responsibilities outlined in the job description.
✨Communicate Clearly
Since the role involves dealing with staff and public inquiries, practice your verbal and written communication skills. Be ready to provide examples of how you've effectively communicated complex information in the past, ensuring clarity and understanding.
