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- Tasks: Join a dynamic HR team, supporting systems and data management while enhancing health and safety initiatives.
- Company: Be part of Fife Council, dedicated to community wellbeing and innovative HR solutions.
- Benefits: Enjoy flexible home working options and a competitive salary with opportunities for professional growth.
- Why this job: Thrive in a fast-paced environment, learn new skills, and make a real impact on employee wellbeing.
- Qualifications: SCQF Level 7 or equivalent, experience with HR systems, and strong analytical skills required.
- Other info: This is a permanent role with a full-time commitment of 36 hours per week.
The predicted salary is between 25000 - 36000 £ per year.
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Reporting to the HR Lead Officer, working as part of a professional team in HR, providing a comprehensive support on HR systems, data, and health, safety and wellbeing.
The last few years has required new activities to be developed and undertaken at short notice mainly due to the pandemic and the introduction of the new Oracle HR/Payroll system. In an organisation planning reform with recovery, the successful applicant will evidence how they thrive in a changing environment and their success in learning new skills.
Working as part of a small ‘Subject Matter Expert’ team of HR professionals, you will manage a diverse project workload including:
- Supporting the development and implementation of management information dashboards and reports.
- Analysing available data to identify key trends within data relating to attendance management and to improve knowledge and understanding of absence across the council.
- Supporting the development of effective performance management information.
- Supporting the development and implementation of Oracle reporting and information in particular to support Attendance Management and Health & Safety training compliance.
- Assisting in the provision of an added value Health, Safety, Wellbeing and People Analytics Service to Fife Council.
- Providing advice and guidance on procedures and practices, preparing guidance documents, and assisting in designing and delivering briefings to a range of customers and stakeholders.
- The specification, testing, and implementation of management information (MI/reports), ensuring appropriate value-added tools are available.
- Compiling, maintaining, and updating user guides for HR/employee related, and Health & Safety systems/processes.
- Utilising developed skills and experience to provide a broad range of specialist information, technical, project and business support activities.
- Supporting performance and information reporting activities across the functional area.
This opportunity is permanent to support the team with periodical Oracle Cloud based work and with other technological and management information related work. The grade is FC6, currently £29,508.69 – £32,437.03 per annum. The Service is based in Fife House, Glenrothes with a requirement for some home working, working full time 36 hours per week.
A link to the role profile is included at the bottom of the advert.You will find out more about the job and the type of person we are looking for.
The Person
You must possess:
- SCQF Level 7 which includes HNC or Advanced Highers or equivalent.
- Experience of working in an office using current computer-based applications . Word, Excel, PowerPoint, Publisher, Teams, Office 365.
- Experience of using analytical tools and approaches on data . Power BI, OTBI, etc.
- Experience of using HR/Payroll systems, preferably Oracle.
- Experience of supporting the roll out of processes for new activities and systems (Take ownership)
- The ability to analyse and assess, problem solve and make decisions.
- Awareness of employment law and data protection and how it impacts on HR and Management practices.
- Ability to provide a regular and effective service.
- Numerical skills.
- Good problem solving and analytical skills.
- The ability to manage a demanding workload, to prioritise and organise work and to respond to changing demands.
- Good communication skills, both written and oral.
- Team working skills (Working together)
Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.
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HR (Systems) Officer employer: Fife Council
Contact Detail:
Fife Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR (Systems) Officer
✨Tip Number 1
Familiarise yourself with Oracle HR/Payroll systems, as this role specifically requires experience with them. Consider taking online courses or tutorials to enhance your understanding and demonstrate your commitment to learning new skills.
✨Tip Number 2
Showcase your analytical skills by preparing examples of how you've used data to identify trends or solve problems in previous roles. Be ready to discuss these during the interview to highlight your ability to thrive in a changing environment.
✨Tip Number 3
Network with current or former employees in HR roles, especially those familiar with Fife Council. They can provide insights into the organisational culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 4
Prepare to discuss your experience with performance management information and how you've contributed to similar projects. This will demonstrate your capability to manage diverse workloads and support the development of effective reporting tools.
We think you need these skills to ace HR (Systems) Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR (Systems) Officer role. Emphasise your familiarity with HR/Payroll systems, particularly Oracle, and any analytical tools you've used.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your ability to thrive in a changing environment. Provide specific examples of how you've adapted to new systems or processes, especially during challenging times like the pandemic.
Showcase Analytical Skills: Since the role involves data analysis, include examples of how you've successfully used analytical tools like Power BI or OTBI in previous positions. Highlight any projects where you identified key trends or improved processes.
Highlight Communication Skills: The job requires good communication skills, so mention any experience you have in preparing guidance documents or delivering briefings. This will show your ability to convey complex information clearly to various stakeholders.
How to prepare for a job interview at Fife Council
✨Show Your Adaptability
Given the changing environment due to recent events, it's crucial to demonstrate how you've thrived in similar situations. Share specific examples of how you've adapted to new systems or processes, especially in a fast-paced setting.
✨Highlight Your Analytical Skills
Since the role involves analysing data and identifying trends, be prepared to discuss your experience with analytical tools like Power BI or Oracle. Bring examples of reports or dashboards you've created and how they impacted decision-making.
✨Emphasise Team Collaboration
This position requires working as part of a small team of HR professionals. Talk about your experiences in team settings, how you contribute to group projects, and any successful outcomes that resulted from effective collaboration.
✨Prepare for Technical Questions
Expect questions related to HR/Payroll systems, particularly Oracle. Brush up on your knowledge of these systems and be ready to discuss how you've used them in previous roles, including any challenges you faced and how you overcame them.