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- Tasks: Join a dynamic HR team, supporting systems and data management while enhancing health and safety initiatives.
- Company: Be part of Fife Council, dedicated to community wellbeing and innovative HR solutions.
- Benefits: Enjoy flexible home working options and a competitive salary with opportunities for professional growth.
- Why this job: Thrive in a fast-paced environment, develop new skills, and make a real impact on employee wellbeing.
- Qualifications: SCQF Level 7 or equivalent, experience with HR systems, and strong analytical skills required.
- Other info: This is a permanent role with a full-time commitment of 36 hours per week.
The predicted salary is between 25000 - 36000 £ per year.
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Reporting to the HR Lead Officer, working as part of a professional team in HR, providing a comprehensive support on HR systems, data, and health, safety and wellbeing.
The last few years has required new activities to be developed and undertaken at short notice mainly due to the pandemic and the introduction of the new Oracle HR/Payroll system. In an organisation planning reform with recovery, the successful applicant will evidence how they thrive in a changing environment and their success in learning new skills.
Working as part of a small ‘Subject Matter Expert’ team of HR professionals, you will manage a diverse project workload including:
- Supporting the development and implementation of management information dashboards and reports.
- Analysing available data to identify key trends within data relating to attendance management and to improve knowledge and understanding of absence across the council.
- Supporting the development of effective performance management information.
- Supporting the development and implementation of Oracle reporting and information in particular to support Attendance Management and Health & Safety training compliance.
- Assisting in the provision of an added value Health, Safety, Wellbeing and People Analytics Service to Fife Council.
- Providing advice and guidance on procedures and practices, preparing guidance documents, and assisting in designing and delivering briefings to a range of customers and stakeholders.
- The specification, testing, and implementation of management information (MI/reports), ensuring appropriate value-added tools are available.
- Compiling, maintaining, and updating user guides for HR/employee related, and Health & Safety systems/processes.
- Utilising developed skills and experience to provide a broad range of specialist information, technical, project and business support activities.
- Supporting performance and information reporting activities across the functional area.
This opportunity is permanent to support the team with periodical Oracle Cloud based work and with other technological and management information related work. The grade is FC6, currently £29,508.69 – £32,437.03 per annum. The Service is based in Fife House, Glenrothes with a requirement for some home working, working full time 36 hours per week.
A link to the role profile is included at the bottom of the advert.You will find out more about the job and the type of person we are looking for.
The Person
You must possess:
- SCQF Level 7 which includes HNC or Advanced Highers or equivalent.
- Experience of working in an office using current computer-based applications . Word, Excel, PowerPoint, Publisher, Teams, Office 365.
- Experience of using analytical tools and approaches on data . Power BI, OTBI, etc.
- Experience of using HR/Payroll systems, preferably Oracle.
- Experience of supporting the roll out of processes for new activities and systems (Take ownership)
- The ability to analyse and assess, problem solve and make decisions.
- Awareness of employment law and data protection and how it impacts on HR and Management practices.
- Ability to provide a regular and effective service.
- Numerical skills.
- Good problem solving and analytical skills.
- The ability to manage a demanding workload, to prioritise and organise work and to respond to changing demands.
- Good communication skills, both written and oral.
- Team working skills (Working together)
Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.
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HR (Systems) Officer employer: Fife Council
Contact Detail:
Fife Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR (Systems) Officer
✨Tip Number 1
Familiarise yourself with Oracle HR/Payroll systems, as this role specifically requires experience with them. Consider taking online courses or tutorials to enhance your understanding and demonstrate your commitment to learning new skills.
✨Tip Number 2
Showcase your analytical skills by preparing examples of how you've used data analysis tools like Power BI in previous roles. Be ready to discuss specific projects where you identified trends or improved processes using data.
✨Tip Number 3
Highlight your adaptability by sharing experiences where you've successfully managed change or taken ownership of new initiatives. This will resonate well with the team's need for someone who thrives in a changing environment.
✨Tip Number 4
Prepare to discuss your knowledge of employment law and data protection, as these are crucial for the role. Being able to articulate how these areas impact HR practices will set you apart from other candidates.
We think you need these skills to ace HR (Systems) Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR (Systems) Officer role. Emphasise your familiarity with HR/Payroll systems, particularly Oracle, and any analytical tools you've used.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your ability to thrive in a changing environment. Provide specific examples of how you've adapted to new systems or processes, especially during challenging times like the pandemic.
Showcase Analytical Skills: Since the role involves data analysis, include examples of how you've successfully used analytical tools like Power BI or OTBI in previous positions. Highlight any projects where you identified key trends or improved processes.
Highlight Team Collaboration: The job requires strong team working skills. Mention experiences where you've collaborated with others to achieve common goals, particularly in HR settings or during system rollouts.
How to prepare for a job interview at Fife Council
✨Show Your Adaptability
Given the changing environment mentioned in the job description, be prepared to discuss specific examples of how you've thrived in dynamic situations. Highlight any experiences where you had to learn new skills quickly or adapt to new systems, especially in relation to HR or data management.
✨Demonstrate Analytical Skills
Since the role involves analysing data and identifying trends, come equipped with examples of how you've used analytical tools like Power BI or Oracle in previous roles. Be ready to explain your thought process when interpreting data and how it led to actionable insights.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, especially when discussing complex topics like HR policies or data analysis. Consider preparing a brief presentation on a relevant topic to showcase your ability to convey information effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think about potential challenges you might face in the role and how you would approach them. This will demonstrate your readiness to take ownership of tasks and support the team effectively.