Clerical Officer

Proposed Interview Date: Thursday 8 October 2026

Closing Date: Wednesday 30 September 2026

Contract Type: Permanent

Salary: FC4 £26,786.83 - £29,170.80 (Pro-Rata)

Working Pattern: 12 hours per week, 39 weeks per year

Location: Hyndhead School, Buckhaven

Purpose and Values of Education Directorate

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. Without a Supporting Statement, your application will not be progressed. Your Supporting Statement must not be a CV.

Please consider and demonstrate the following when completing your Supporting Statement:

• Ways in which you have demonstrated that you can work effectively as part of a team.
• Ways in which you have demonstrated a high level of confidentiality.
• Ways in which you have demonstrated good communication and effective interpersonal skills.
• Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems to bring about improvement.

Job Details

We are looking for a highly skilled Clerical Officer to provide a comprehensive and confidential administrative support service within schools, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies including SQA reporting and updating and maintaining pupil information to ensure exam entry, planning and timetabling. Establishing, reviewing and maintaining efficient office systems to enable prompt retrieval of data, completion of returns, as required to meet competing and strict deadlines whilst working with minimum supervision.

As a Clerical Officer, you will work under the direction and supervision of the Headteacher or Admin Co-ordinator.

Qualification, Registration and Skill Requirements

You are required to have a NC or equivalent educational qualification to SCQF level 5 which includes Nat 5 or SVQ 2 or Standard Grades at Credit Level or equivalent in a relevant discipline.

Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria.
• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace.
• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services.
• Directorate Information - Council Department information.
• Alternative Formats - Job information can be made available in alternative formats, to make a request please e-mail transactions.recruitment@fife.gov.uk.