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- Tasks: Support transformative hospitality projects with essential admin tasks and effective communication.
- Company: Fife College, leading the Hospitality Skills Project across Scotland.
- Benefits: Fixed term role until March 2030 with opportunities for growth.
- Other info: Join a dynamic team and make a real impact in the community.
- Why this job: Shape the future of hospitality careers while gaining valuable experience.
- Qualifications: HNC Level education and office administration experience required.
The predicted salary is between 30000 - 40000 £ per year.
Fixed term until March 2030. Shape the future of hospitality careers across Scotland! Fife College, as lead partner for the Hospitality Skills Project within the Tay Cities Regional Deal, is seeking a motivated and organised Project Administrator to support the team in the delivery of this transformative £2m programme.
About the Role
Working across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts.
Key Responsibilities
- Provide project administration support as required (e.g., project updates, maintaining documentation, preparing data and monitoring reports, updating project data records using relevant system(s)).
- Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and processing each enquiry to a satisfactory conclusion.
- Assist with the preparation, generation, monitoring and administration of various related project and student/client documentation and reports.
- Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.
Qualifications and Experience
Essential
- Educated to a minimum of HNC Level in a relevant subject (SCQF Level 7).
- Office administration experience.
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, electronic diary, Microsoft Teams, Sharepoint).
- Experience of dealing with a wide variety of challenging tasks, often to tight deadlines.
- Experience of dealing with a wide range of customers and providing high levels of customer service.
- Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives.
- Experience of working across team boundaries to build and strengthen working relationships and systems.
Desirable
- Project Management qualification.
- Experience of providing administrative support within a tertiary education environment.
- Experience of minute taking.
Skills and Attributes
Essential
- Effective customer service skills with the ability to communicate at all levels.
- Ability to work effectively as a team member, and to develop effective working relationships.
- Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.
- Ability to deliver a high quality and professional service.
- Ability to react and be flexible to changing priorities.
- Ability to deal confidentially and effectively with enquiries.
Project Administrator - 469504 in Fife employer: Fife College
Contact Detail:
Fife College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator - 469504 in Fife
✨Tip Number 1
Network like a pro! Reach out to people in the hospitality sector, especially those connected to Fife College or similar projects. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the Hospitality Skills Project. Understand its goals and how your skills as a Project Administrator can contribute. This shows you're genuinely interested and ready to make an impact!
✨Tip Number 3
Practice your customer service skills! Since you'll be the first point of contact, role-play common scenarios with friends or family. This will help you feel more confident when handling queries during the interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator - 469504 in Fife
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office administration experience and proficiency in Microsoft Office 365, as these are key for the Project Administrator role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've provided high levels of customer service and managed multiple tasks under pressure.
Showcase Your Teamwork Skills: Since this role involves working across team boundaries, emphasise your ability to collaborate effectively. Mention any past experiences where you built strong working relationships to achieve project objectives.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Fife College
✨Know Your Projects
Before the interview, take some time to research the specific projects you'll be supporting. Familiarise yourself with the Hospitality Skills Project and its goals. This will not only show your enthusiasm but also help you answer questions more effectively.
✨Showcase Your Admin Skills
Be ready to discuss your experience with Microsoft Office 365 and any relevant administrative tasks you've handled. Prepare examples of how you've maintained documentation or managed project data in the past, as this is crucial for the role.
✨Customer Service Matters
Since you'll be the first point of contact for various stakeholders, highlight your customer service skills. Share specific instances where you've successfully dealt with challenging queries or provided exceptional support to clients or colleagues.
✨Prepare for Team Dynamics
Think about your experiences working in teams and how you've built relationships across different departments. Be ready to discuss how you prioritise tasks and collaborate with others to achieve project objectives, as teamwork is key in this role.