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- Tasks: Support transformative hospitality projects with top-notch admin skills and teamwork.
- Company: Fife College, leading the way in hospitality career development across Scotland.
- Benefits: Fixed term role until March 2030 with a chance to shape future careers.
- Other info: Dynamic role with opportunities for growth and collaboration in a supportive environment.
- Why this job: Be part of a £2m project that makes a real difference in the hospitality sector.
- Qualifications: HNC Level education and office admin experience required; Microsoft Office proficiency essential.
The predicted salary is between 30000 - 40000 £ per year.
Fixed term until March 2030. Shape the future of hospitality careers across Scotland! Fife College, as lead partner for the Hospitality Skills Project within the Tay Cities Regional Deal, is seeking a motivated and organised Project Administrator to support the team in the delivery of this transformative £2m programme.
About the Role
Working across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts.
Key Responsibilities
- Provide project administration support as required (e.g., project updates, maintaining documentation, preparing data and monitoring reports, updating project data records using relevant system(s)).
- Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and processing each enquiry to a satisfactory conclusion.
- Assist with the preparation, generation, monitoring and administration of various related project and student/client documentation and reports.
- Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.
Qualifications and Experience
Essential
- Educated to a minimum of HNC Level in a relevant subject (SCQF Level 7).
- Office administration experience.
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, electronic diary, Microsoft Teams, Sharepoint).
- Experience of dealing with a wide variety of challenging tasks, often to tight deadlines.
- Experience of dealing with a wide range of customers and providing high levels of customer service.
- Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives.
- Experience of working across team boundaries to build and strengthen working relationships and systems.
Desirable
- Project Management qualification.
- Experience of providing administrative support within a tertiary education environment.
- Experience of minute taking.
Skills and Attributes
Essential
- Effective customer service skills with the ability to communicate at all levels.
- Ability to work effectively as a team member, and to develop effective working relationships.
- Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.
- Ability to deliver a high quality and professional service.
- Ability to react and be flexible to changing priorities.
- Ability to deal confidentially and effectively with enquiries.
Project Administrator - 469504 in Dunfermline employer: Fife College
Contact Detail:
Fife College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator - 469504 in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to people in the hospitality sector, especially those connected to Fife College or similar projects. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the Hospitality Skills Project. Knowing the ins and outs of what they do will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to interact with various stakeholders. Role-play common scenarios with friends to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Administrator - 469504 in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office administration experience and proficiency in Microsoft Office 365, as these are key for the Project Administrator role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed multiple tasks or provided excellent customer service in previous positions.
Showcase Your Teamwork Skills: Since this role involves working across team boundaries, emphasise your ability to collaborate effectively. Mention any experiences where you’ve built strong working relationships or contributed to team objectives.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this opportunity!
How to prepare for a job interview at Fife College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like project updates and documentation management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, organisation is key! Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised your workload and met tight deadlines, as this will highlight your ability to thrive under pressure.
✨Brush Up on Your Customer Service Skills
Since you'll be the first point of contact for various stakeholders, it's crucial to showcase your customer service skills. Think of specific instances where you've dealt with challenging queries or provided exceptional service. This will illustrate your ability to communicate effectively and maintain strong relationships with colleagues and external contacts.
✨Prepare for Team Dynamics
Collaboration is essential in this role, so be prepared to discuss how you've worked within teams in the past. Share examples of how you've built relationships across different departments and contributed to team objectives. This will demonstrate your ability to work well with others and adapt to changing priorities.