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For Companies At a Glance
- Tasks: Support innovation projects with admin tasks, documentation, and communication.
- Company: Join a dynamic team focused on impactful projects.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be the backbone of exciting projects and enhance your organisational skills.
- Qualifications: HNC Level education and office admin experience required.
- Other info: Perfect for those looking to grow in a collaborative setting.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
Working across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts.
Key Responsibilities
- Provide project administration support as required for example: project updates, maintaining project documentation, preparing data and monitoring reports, updating project data records using relevant system(s).
- Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and taking responsibility for processing each enquiry through to a satisfactory conclusion.
- Assist with the preparation, generation, monitoring and administration of various related project and related student/client documentation and reports.
- Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.
Please refer to the job description which details the full description of the key responsibilities and activities.
Qualifications and Experience
Essential:
- Educated to minimum of HNC Level in a relevant subject (SCQF Level 7).
- Office administration experience.
- Proficient in Microsoft Office 365 in particular Word, Excel, PowerPoint and electronic diary, Microsoft Teams and Sharepoint.
- Experience of dealing with a wide variety of challenging tasks, often to tight deadlines.
- Experience of dealing with a wide range of customers and providing high levels of customer service.
- Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives.
- Experience of working across team boundaries to build and strengthen working relationships and systems.
Desirable:
- Project Management qualification.
- Experience of providing administrative support within a tertiary education environment.
- Experience of minute taking.
Skills and Attributes
Essential:
- Effective customer service skills with the ability to communicate at all levels.
- Ability to work effectively as a team member, and to develop effective working relationships.
- Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.
- Ability to deliver a high quality and professional service.
- Ability to react and be flexible to changing priorities.
- Ability to deal confidentially and effectively with enquiries.
Project Administrator in Dunfermline employer: Fife College
Contact Detail:
Fife College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent innovations and think about how your skills can contribute. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to project administration. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Dunfermline
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills for the Project Administrator role. We want to see how your background aligns with the key responsibilities mentioned in the job description.
Showcase Your Skills: Don’t forget to emphasise your proficiency in Microsoft Office 365 and any experience you have with project administration. We love seeing candidates who can demonstrate their ability to handle multiple tasks and provide excellent customer service.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your points are easy to read and understand. This will help us see your attention to detail right from the start!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Fife College
✨Know Your Projects
Before the interview, make sure you understand the specific projects you'll be supporting. Research the company’s recent initiatives and be ready to discuss how your skills can contribute to their success.
✨Showcase Your Admin Skills
Be prepared to talk about your experience with Microsoft Office 365, especially Word, Excel, and PowerPoint. Have examples ready that demonstrate your ability to manage documentation and reports efficiently.
✨Customer Service is Key
Highlight your customer service experience. Think of situations where you effectively handled queries or requests, and be ready to share these stories to show your communication skills and ability to work with diverse teams.
✨Prepare for Team Dynamics
Since teamwork is crucial for this role, come equipped with examples of how you've successfully collaborated across different teams. Discuss how you’ve built relationships and contributed to achieving project objectives.