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For Companies At a Glance
- Tasks: Manage diaries, emails, and client communications while supporting legal fee earners.
- Company: Join Fieldfisher, a leading law firm with a collaborative culture.
- Benefits: Enjoy private medical insurance, dental cover, and a matched pension scheme.
- Why this job: Kickstart your career in law with hands-on experience in a dynamic environment.
- Qualifications: 3+ years as a Legal Secretary/PA with strong organisational skills.
- Other info: Embrace diversity and grow your career in a supportive workplace.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Join to apply for the Executive Assistant – Personal Injury role at Fieldfisher.
Based across London, Manchester and Belfast, our Personal Injury and Medical Negligence team work for claimants throughout the UK and also act on behalf of claimants living abroad. They are highly regarded for their depth of knowledge and breadth of experience.
What to expect
- Receiving and responding to emails both internally and externally promptly
- Diary management – proactively checking and taking appropriate actions
- E-mail management ensuring urgent emails are promptly picked up by fee earners or forwarded to another fee earner in their absence
- Drafting fee earners emails to clients, experts etc
- Organising conferences with counsel meetings with multiple attendees
- Compiling bundles, electronic & hard copy
- Booking interpreters for medico-legal appointments and any other relevant appointments
- Booking taxis via reception for clients for medico-legal appointments, as and when necessary
- Updating experts\’ trackers, to include diarising in the fee earner\’s calendar and two weeks beforehand for a letter of instruction to be prepared
- Drafting Forms of Authorities
- Delegating work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised
- Updating medical records trackers when records are received
- Updating rehab records, rehab spreadsheets and dealing with rehab payments, if relevant to the fee earners that you work for
- Dealing with rent payments for clients
- Dealing with damages payments for clients
- Setting up iManage Share sites
- Collating documentation re. Bill of Costs and drawing up Notices of Commencements
- Updating Schedule of Damages
- File management responsibilities – opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
- Communicating regularly with fee earners to ensure that both parties are clear on priorities and what is on the \”to do\” list
- Proactive client liaison including take messages, passing on information and dealing with simple queries
- Organising transport, accommodation and related documentation for international and UK travel as required
- Produce itineraries as appropriate
- Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit letters, with direction from partner/fee earner
- Any additional ad hoc tasks as required
A bit about you
- Experienced Legal Secretary/PA within Litigation with a minimum of 3 years\’ experience.
- Must possess excellent diary management, organisation and prioritisation skills.
- Must be able to communicate effectively and build good relationships with clients and staff within the firm.
- Must work well as part of a team.
- Must be a competent, fast and accurate typist.
- Must be competent at producing legal documents to a high standard.
- Professional telephone manner and the ability to accurately record and pass on messages.
- Sound technical skills in the following areas:
- Proven experience of using a legal computerised finance system.
Who are we looking for?
- We don\\\’t have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.
What do we offer?
- You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
- In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
- Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
- Modern Office Space: Situated in the Blythe Valley Business Park, with nearby parking, this office will relocate to Paradise Birmingham at 2 Chamberlain Square, and is known for working closely and collaboratively with colleagues across the UK and international Fieldfisher Networks.
- Nurturing your talent: Take a “build a career” approach to your training. You\\\’ll be on a pathway but free to wander if you see something you\\\’d like to study more closely.
- Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.
Inclusion is not exclusive: If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.
We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.
For accessibility information on our Birmingham office, visit: Accessing Fieldfisher Birmingham ¦ Fieldfisher
What to do next
- Click \’Apply Now\’, complete an online application and upload a CV.
- Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
- We\\\’ll always let you know what to expect from the process, so you get no surprises.
- For hybrid opportunities, you\\\’ll be invited to visit our offices for a face-to-face meeting.
- We try to make sure the process takes around 2-3 weeks, but we can\\\’t promise that. You can contact us at recruitmenthr@fieldfisher.com.
We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.
Seniority level: Entry level | Employment type: Full-time | Job function: Legal | Industries: Legal Services and Law Practice
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Executive Assistant – Personal Injury employer: Fieldfisher
Contact Detail:
Fieldfisher Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant – Personal Injury
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. The more people you know, the better your chances of landing that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Fieldfisher team. Good luck!
We think you need these skills to ace Executive Assistant – Personal Injury
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, email handling, and any legal secretarial skills that match the job description. We want to see how you can bring your unique strengths to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the tasks listed in the job description, like managing client communications or organising meetings.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your ability to convey information clearly and professionally. We love candidates who can demonstrate their strong written and verbal skills right from the start!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at Fieldfisher
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role in the Personal Injury team. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and email handling. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisation and prioritisation skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you handle competing priorities and ensure nothing falls through the cracks.
✨Communicate Effectively
Effective communication is key for an Executive Assistant. Practice articulating your thoughts clearly and concisely. During the interview, be sure to ask questions that show your interest in the team and the company culture, as well as your ability to build relationships with clients and colleagues.
✨Prepare for Technical Questions
Given the technical skills required for this role, brush up on any legal computerised finance systems you've used in the past. Be prepared to discuss your proficiency with these tools and how they can help streamline processes within the team. Showing confidence in your technical abilities will set you apart.